2019-2020 Minutes

Thursday, October 17, 2019

RC 145, 3:15pm

 

Members Present: Melanie Harvey (President), Jim Leiker (VP), Terri Easley-Giraldo (Secretary), Brian Wright (UNISERV Rep), Dennis Arjo (Past President), Sheryl Hadley, Vin Clark, Bob Carney, Ron Palcic, Larry Weaver, Nick Mancini, Irene Olivares, Angela King, Deb Williams, Valerie Mann, Brett Cooper, Barry Herron, Dave Krug, Jeff Anderson, Diane Davis, David Davis, Scott Gilmore, Beth Edmonds, Steven Giambrone, Jim Hopper

Guests:  Kathleen Bailes

President Melanie Harvey called the meeting to order at 3:15pm.

President’s TaskForce on Shared Governance –Vin Clark, Sheryl Hadley and Kathleen Bailes

Vin explained to the group his reason for resigning from this TaskForce.  It was pointed out that many things reference faculty in the HLC comments, but the charges of this group don’t match.  This group is focusing on shared governance through all constituents.  It was unanimous from those at the meeting that another full-time faculty member should take Vin’s spot.

Discussion about how the 2 groups will eventually have to work together because the academic branch is only dealing with academic side of things and will need a structure to operate within.

Academic Shared Governance TaskForce – Dennis Arjo

Has been divided into 4 groups: principles to govern, structure, pain points, and current list of committees.  Each group is currently researching their areas and briefly explained what their groups are working on.  Weekly minutes are available for this TaskForce.

Faculty Senate – Beth Edmonds

Expressed concern that faculty voice has been lost in TaskForce as charges and chairs were placed for both groups.  Senate is currently working on DEI (Diversity) TaskForce.  Overall goal for Senate this year is to do some cleanup and get committees on track and get Senate ready to take on whatever task is given to it once TaskForces complete their job.  Also plans to attend BOT meetings.

Treasurer’s Report –

Available in Canvas.

Some Enchanted Evening and Donation to Foundation

Accept the 3 tickets from Lee Cross and 3 tickets from Angeliina Lawson and donate our earmarked donation to the Foundation.  Any FA Member interested in going should let Melanie know soon and she plans to send out an email.  If many are interested, will do a drawing.  Discussion about where to give $1,500 within the Foundation?  Ron made motion for it to go to general scholarship fund.  Dennis Seconded.  Ron withdrew motion.  Jeff made motion to donate to Student Emergency fund.  Scott Gilmore seconded.  Motion passed.  Donation of $1,500 will go to the Emergency Fund.

OLAC Update – Dave Davis

Working on recommendation for online course sizes and submitted to IDC at end of Spring semester.  IDC sent back to OLAC with some feedback.  OLAC made some revisions to the proposal at the September meeting and will be re-submitting to IDC.  Proposing a range of 15-25 with a rubric for courses to be judged for class size by Deans.  It was mentioned that evaluation of online courses is up next for OLAC and concern about this topic since it deals with evaluation of full-time faculty (contractual issue).

Membership – Jim Leiker

In August asked for volunteers to talk to non-FA members.  Work on trying to increase members.  Will be sending out a meeting request to those volunteers to sign up/pick people to talk to.

Collegial Steering – Jim Leiker

Big point of conversation regarding September Board Meeting of certain Trustees responding with rude behavior, which extended to Beth Edmonds as well.  Jim was the one that brought it up and felt it was a decent conversation with the Board members.

President’s Updates – Melanie Harvey

VERB:  Did a 5-year projection – after this contract runs out, the projected costs continue to increase from 5 million to 6 million and then projecting 2% raises for after our current contract.  KNEA is sending a letter that it is mandatory to be negotiated in the next contract.   If you take the pay-out part of VERB, you can still come back and work part-time at the college. If you do the retirement account (HRA), you can’t access the retirement account while working at the college (emeritus) per federal law.

JCCC Presidential Search:  Information is located on the website.  Will be doing a listening session on the ad to edit the advertisement.

Dental Plan RFP:  Need to get 2 volunteers – meet on Tuesday, Nov. 12 at 2pm.  Ron Palcic and Jeff Anderson volunteered.

Logo:  Need to update the logo.  Used JCCC logo with “faculty association” underneath it for Larry’s award with college permission.  One of the candidates used this logo and was contacted by Marketing.  We were also asked to remove it from our Facebook page.  Would like to get people together to establish a new logo.  Melanie proposed a seal with an “established on” to be symbolic.

Meeting was adjourned at  5:04 p.m.

 

Thursday, September 19, 2019

RC 183, 3:30pm

Members Present: Melanie Harvey (President), Jim Leiker (VP), Terri Easley-Giraldo (Secretary), Eve Blobaum (Treasurer), Dennis Arjo (Past President), Sheryl Hadley, Vin Clark, Barry Herron, Beth Edmonds, Rhonda Barlow, Jeff Anderson, Andrea Vieux, Dave Krug, Larry Weaver, Kathleen Bailes, Brett Cooper, Deb Williams,

Guests:  Tammy Baltzell (KNEA Uniserv), Farrell Jenab (Faculty Development Coordinator)

President Melanie Harvey called the meeting to order at 3:31pm.

President’s TaskForce on Shared Governance – Vin Clark, Sheryl Hadley and Kathleen Bailes

This committee meets every Thursday.  Today will be the 2nd meeting of the group.  They were given research from other colleges of shared governance and asked to give review of things they found helpful.

President’s Search

In general the president searches at JCCC do not have faculty representation that matches other institutions.  Propose that we expect to have a lot of faculty members on the committee when it is put together.

Vince Clark made a Motion:  Since it is established practice in academic institutions that faculty members make up a significant share of search committees for presidents and other academic officers – and since this college is currently working to strengthen its commitment to shared governance – the Johnson County Community College Faculty Association calls on the Board of Trustees, in consultation with the faculty leadership, to appoint faculty members to a substantial proportion of all positions on the presidential search committee.  The Association also urges the search to be conducted in a fully transparent manner, opening all events to the public whenever possible. 

Jeff Anderson seconded.

Discussion:  Couple of wordings that are problematic “in consultation with faculty leadership.” Also the number of faculty members – be more specific.

Rhonda made a motion to close discussion. Eve seconded.  Motion was voted on and failed.

Discussion and working on a new wording.

Eve proposed motion – Since it is established practice in academic institutions that faculty members make up a significant share of search committees for presidents and other academic officers – and since this college is currently working to strengthen its commitment to shared governance – the Johnson County Community College Faculty Association calls on the Board of Trustees to support the Faculty Association’s appointment of at least 3 faculty member positions on the presidential search committee.  The Association also urges the search to be conducted in a fully transparent manner, opening all events to the public whenever possible. 

Jeff seconded.  Motion passed.

Treasurer’s Report

The report is available in Canvas.

Political Action Committee

Had a great committee – thank you to the committee.  Forum was successful and had over 200 attendees.  A private questionnaire was distributed, and those responses will not be made public.  Through research, conversations, the forum, and questionnaire – the 3 candidates were selected to be endorsed.  The endorsements have been listed on the FA Facebook Group as well as on the private email list.

KNEA postcard will go out to KNEA members in Johnson County.  Talked about cost for JCCC FA to participate in.  Right now it’s JCCC, Olathe, Spring Hill and Shawnee Mission that have agreed to participate.   It will be $71.51 cost to JCCC FA.  Discussion about logistics for using dues money since it’s only going to members and not public.  Members volunteered to cover costs if can’t use FA funds.

Tammy confirmed we can use FA funds to pay for cards to our own members.

Motion – Eve moved that we use FA account funds to pay for postcards to send to our members.  Deb seconded.  Motion passed.

President Updates – Melanie Harvey

-Dennis Arjo will be FA representative to the Shared Governance Taskforce

-Nancy Thomas volunteered to be KOPS FA representative

-We have 332 bargaining unit members of that 201 are members (61%)

-Memo of Understanding – next time negotiate contract, FA wants to negotiate Chair Training amounts.  Suggested to just negotiate a rate of pay for training that can be used going forward.  Mickey has not signed it yet.

-Memo of Understanding – VERB that it should be negotiated into the next contract.  Has not be signed yet.  Working with KNEA legal and HR.

Distinguished Service Rubric Discussion

Name of judge was submitted to Mickey and it has been approved.  Rubric was created during discussions last spring.  Before we move forward and roll it out – wanted to get input and strive for more fair process.  The only feedback have received thus far – examples might discourage people from applying.  Will talk with Mickey and Farrell to make sure everyone is on same page with the rubric.  Change instructor to “as in your faculty role” – and take out the examples to put into a new document.

Deb made the motion to accept revised rubric.  Terri seconded.

Farrell will post on InfoHub once she receives the changes from Melanie.

Meeting was adjourned at 4:47pm.

 

Thursday, August 15, 2019

CC 126B, 3:30pm

Members Present: Melanie Harvey (President), Jim Leiker (VP), Terri Easley-Giraldo (Secretary), Eve Blobaum (Treasurer), Dennis Arjo (Past President), Brian Wright (Uniserv Rep), Andrea Broomfield, Rhonda Barlow, Tai Edwards, Diana Hurst, Andrea Vieux, Sam Bell, Jeff Anderson, Ron Palcic, Sheryl Hadley, Ted Meadows, Bob Carney, Scott Gilmore, Samira Hussein, Cherie Leiker, Bobanne Kalkofen, Diane Davis, Marilyn Senter, Lori Slavin, Scott Crompton, Laura Gascoane, Tina Wolff, Luzma Alvarez, Xiaola Wu, Beth Edmonds, Stu Shafer, Bill McFarlane, Gretchen Thum, Matthew Schmeer, Larry Weaver, David Krug, Brenda Edmonds, Donna Helgeson, Barry Herron, Brett Cooper, Allison Smith, Aaron Prater, Toby Klinger, Doug Copeland, Deb Williams, Irene Olivares

Guests:  Tammy Baltzell (KNEA Uniserv)

President Melanie Harvey called the meeting to order at 3:31p.m.

Treasurer’s Report

The report is available in Canvas.

New Membership

24 eligible new bargaining unit members, 9 joined the first day they were asked.  Had a few others join over the summer.  Asking for volunteers to talk to people in your area that are not members yet that have been here for a few years.

Volunteers:

Samira Hussein

Matthew Schmeer

Deb Williams

Allison Smith

Brett Cooper

Lori Slaven

Tina Wolff

Diana Hurst

Aaron Prater

Foundation

We budgeted $1,500 to give to the foundation in some fashion.  Last year we participated in Some Enchanted Evening.  Trustee Cross has asked us to share a table with us.  If it is less than $1,500 – we would donate the remaining funds to the Foundation.

Distinguished Service Award Update

After several sessions we ended the discussion without agreeing to anything which means no changes to the contract.  The basic problem was the administration wanted to radically change the award – limiting how many times you could win it, renaming, etc.  We did work on a rubric together and plan for it to be available to applicants when applying.  Our expectation is it will work as it has historically been done and the judge can award up to 10.  Melanie has discussed with the KNEA attorneys and they said they are not clear where they think the CAO can decide to give less awards.

Chairs Academy

All chairs were required to attend a Chairs Academy.  Nothing addressed practical matters such as scheduling, Banner or dealing with adjuncts.  It was more about abstract leadership abilities.  Chairs were paid for the experience.  Next year there will be another local academy.  People who will be chair after 2020 the college will pay to have them travel to training.  People expressed concerned for those having to travel and how it will limit those able to participate as Chairs.  Financially some say it doesn’t make sense to spend that much money on Chair Academy.  The Leadership Institute which is housed on campus is a resource that already exists – why couldn’t Chairs participate in that in-house training?

BOT Candidate Forum and PAC

Sept 3 – Tuesday, 7pm all six candidates have been invited by JCCC FA and JoCo Chapter of League of Women Voters.  This will be a forum not a debate.  Terri Easley-Giraldo will be the moderator.  It will be recorded and promoted.

FA PAC met today.  We will be sending out a questionnaire separate from the forum.  This will have about 12 questions the candidates will have 3 weeks to work on.  We will go through the answers and eventually make a recommendation to which candidates should be on the Board.  We can recommend up to three – we could recommend 1, 2, or 0.

President Updates – Melanie Harvey

KNEA Higher Education Symposium Survey

Would send 2 people and it would be paid for.  See it as a great opportunity to connect with other KNEA higher ed.  Also asked to submit issues to be covered.  If anyone has ideas for topics specific to higher ed, please let Melanie know.

 

KNEA Racial and Social Justice

Nov. 2, 10-5pm, $15 KNEA Members and $50 non-members.

http://Bit.ly/elevateknea is the link to register

Upcoming Dates:

KNEA regional – 2/8/20

State RA – 4/25-4/26/20

National (Atlanta) – 7/1-7/6/20

2021-Denver

2022-Dallas

2023-Orlando

Business Division Evaluations

Last year, he observed everyone teach and wrote up performance review.  In the performance review, he brought in a numbering system (1-5) from his last institution.  He used the 3 box form, and “see attached” which was a form that had headings from different parts of job description.  3 meant average.  He had people sign it and attach it to the approved performance review.  The Business Division will be redoing all the evaluations and remove all the extra things.  There may be a narrative but there will be no scoring.  KNEA says he can keep scoring in his own record, but he cannot do that in the official evaluation file.  The next step if they don’t fix it would be complaining to the Labor Board about a prohibitive practice.

 Shared Governance:

Discussion about including people that are impacted by decisions in decision making.  Bill McFarlane talked about his experience of Faculty Senate.

General comments from the group:

No interest in doing anything that divides faculty.  Melanie pointed out that she is not going to refuse to participate in conversations and will show up if invited.

Did not appreciate the tone faculty were addressed this morning.  It was like we were children being scolded and did not feel respected.  Hope we can work together with respect.  Would expect from ourselves (faculty), a level of respect we want from the administration.  Please do not throw arrows at other faculty members – that doesn’t help us and other faculty are not our enemies.

We need to identify where can we be flexible and think of new solutions.

It was pointed out that perspectives are unique and people tend to remember things differently (ie the HLC meeting).

 There are not clear cut lanes for everything.  Best to coordinate action between groups.

Where do we need to go from here?

-If administration do not legitimize the senate and see it as a place to take up management right issues the senate is undermined.

-If we are going to work on the things we can as faculty, we need to talk about role of association where there wasn’t another voice to handle non-contract issues.  It means changing some of the day-to-day activities the association took on because of an absence of another body.  The senate needs to rewrite mission/constitution where it is infringing on the legitimacy and role of FA.

We can fix the faculty stuff, but if we do not see buy-in and legitimacy from administration, don’t know where we go from here. 

 Need to make sure that faculty can leverage voice of being at BOT meetings.  Currently the FA President is the only one that has that option.

What kinds of questions does FA address and what kinds of questions does Ed Affairs and senate address.  We have the opportunity to give the faculty more empowerment within the institution by allowing us to have a say in.

Pointed out if this “HLC discussion/incident didn’t happen” – would there be a different / actual conversation on shared governance.

People are frustrated that the “interpretation” of HLC asking the school to address communication between administration and faculty.  Just the practice of Senate and FA working out differences doesn’t address the actual focus of shared governance issue.  We need to be careful about letting administration reframing the HLC issues.

 Meeting was adjourned at 4:51p.m.