Minutes – April 16, 2019

Johnson County Community College
Faculty Senate Agenda
April 16, 2019
RC 175, 3:00-5:00 PM

 

Senate roll Call Attend Senate Roll Call Attend
Arts, Humanities and Social Sciences: Science:
William McFarlane A Todd Watson P
Madison Huber-Smith P Open
Patrick Dobson (ALT) P
Business: Technology:
Sheryl Hadley P Scott Gilmore (Leave) A
Shahla Nikravan P Jason Lamping A
Communications: At-Large:
Tatiana Scanlan P Vacant
Christina Wolff A Beth Edmonds P
CIS/IT Scott Craig A
Bob Carney P Justin Dunham P
Suzanne Smith P Patrick Lafferty P
Jeffrey Oden P
Health Care:
Susie Gibbar P 12-Month:
Nanette LaNier P Kristen Harth P
Math: Jessica Tipton P
Frankie Wainwright P
Geraldine Dotson P Guests
  Kim Manifold
Jewel McClellan
Tyler Schunk
Mary O’Sullivan
Tom Pagano
Del Lovitt
Deanne Belshe
Gurbushan Singh
Theresa McChesney
Tonia Hughes
Farrell Jenab

 

 

 

  1. Call to Order

Bob Carney started the meeting at 3:06 p.m. with unofficial business as quorum had not been met.

At 3:23 p.m. the meeting was officially called to order as quorum was met.

  1. Open Forum

No comments.

  1. Senate President’s Remarks

Bob reported on his recent activities and meetings.  He sat in on the Adjunct Affairs committee meeting and is extraordinary impressed with the committee and the handbook.  Bob will represent Faculty Senate of the Wall of Honor Awards committee.  Discussions are continuing on shared governance at JCCC but nothing has been decided at this point.  Bob met with Kate Allen and Rob Wyrick of the Foundation to continue discussions as to how senate can help support their efforts.

  1. Vote on Minutes from March meeting

Frankie Wainwright moved to approve the March minutes.  Patrick Lafferty seconded.  No discussion. Motion carries.

  1. IS Student Employee Access to Canvas – JCCC Students Jewel McClellan, Tyler Schunk, and student supervisor Kim Manifold

Student Tech Support employees demonstrated the level of access they have in Canvas courses. Students workers can look at course name, instructor name, whether or not a student is enrolled in the course and the start and end dates on the class.  They cannot look at assignments, grades or change anything in the class.   There is an audit process in place and students sign into the system in their TSC account not their personal student account.  Jeff Morgan can do an audit to see where TSC accounts have logged in and what they have accessed.

  1. Banner 9 Progress Report – Tom Pagano

Tom Pagano visited senate to give an update on Banner 9 as well as the legacy class search.  Progress is being made with Ellucian and they are discussing defects in the search and deadlines for solutions.  He reminded Senate again that the legacy search is not going away and that a committee will be reconvened to design and develop a new class search tool with input from faculty, administrative assistants and others.

  1. Info Hub Presentation – Del Lovitt, Deanne Belshe

Del Lovitt and Deanne Belshe presented information on InfoHub.  This new information hub will replace InfoList and parts of InfoShare.  It will include:

  • Campus-wide news
  • Student, faculty and staff events listings
  • College meeting minutes
  • College forms that we routinely use throughout the year

We will begin using it on campus sometime in May.  InfoHub will be available as a website and is also able to send out daily digests via email.  Much more information will be shared about it via InfoList over the coming weeks.

  1.     Learner Record – Theresa McChesney

Theresa McChesney served on an ad hoc committee called Learner Record through Student Services.  The committee focused on transcripts and requests for additional academic transcript notations.  Below is the new transcript policy and operating procedure:

—–

Series: 300 Students
Section: Student Records

The Records Office will maintain a transcript of the student’s academic record of coursework completed at the College. Coursework and grades transferred from other colleges and universities will be included in the student’s cumulative GPA. Transcripts will be released only after a request is submitted by the student as instructed on the Records web page. Transcripts issued directly to the student will be marked “Issued to Student.”

Transcripts will not be released for students whose records are on hold.

Official transcripts from other institutions cannot be released to any individual or institution. Copies designated “for JCCC staff use only” may be released to appropriate JCCC professional staff members for advising or institutional research purposes.

Operating Procedure

  1. JCCC transcribes the following academic records of students enrolled in credit classes (Series: 300 Students, Section: Student Records):
  • Course work
  • Credit hours
  • Grades
  • Institutional honors
  • Honors Program
  • Degrees and certificates completed
  • Majors
  • Grade Point Average (GPA)
  • Other notations related to academic progress
  1. Requests for additional academic transcript notations must include:
  • Academic credit hour requirements to meet or exceed four classes or 12 credit hours.
  • Control of curriculum content.
  • Assessment initiatives in place to provide evidence of student learning.
  • Content unique to the discipline requesting notation.
  • Documentation and tracking of student progress and completion.
  • Institutional GPA requirements for admission to the emphasis area.
  • A required institutional GPA stressing the rigor and academic excellence of the curriculum.
  • Must have relevance in transfer to 4-year institutions.

III. Requests must be submitted in writing one academic year in advance to the Registrar of the College.  Requests are subject to review and approval by the Vice President of Academic Affairs.

—–

  1. Senate Task Force Committees

DEI – Tonia Hughes

Tonia Hughes presented on the work done by the Diversity, Equity and Inclusion Taskforce.  She shared the progress, research and recommendations made by the group.  They have written a needs statement, which is a collaborative document with input from students, faculty and staff.  The full statement can be found at https://drive.google.com/file/d/10wDOVTQPlgALx18yHtkp2LEtYBIZxRzO/view .  The group is recommending that JCCC has a dedicated resource on campus that can provide expertise in Diversity, Equity and Inclusion for faculty, students and staff.   The group is requesting support through signatures, letters of support and participation.

Professional Development – Farrell Jenab

No comments today from Farrell.  Bob Carney shared that he will be attending the Teacher’s Academy for Peace and Justice at Valencia College. This week-long program focuses on teaching respect and community-building, creating peaceable and inclusive classrooms, and curricular development.  JCCC will send 3 faculty/staff each year for 3 years.  Each person who participates is required to make three presentations on campus after their return.

Continuous Quality Improvement (CQI)

Several sessions have been held on campus providing information about CQI and asking for project ideas.  The group is now proceeding with discussing suggestions for proposed projects.

HLC Matters and Shared Governance

FS Exec has a meeting w/ Mickey and FA Exec on Monday, April 22nd.   Barry Bailey will give presentation on shared governance.  We are planning on having Barry present at the May Senate meeting on shared governance.

  1. Senate Standing Committee Reports

Adjunct Affairs: Jeffery Oden

The committee hopes to have the adjunct handbook rough outline out on Friday, April 19.  They will also have a section for adjuncts on InfoHub.

There was a reading of and discussion about the continuation of pay for Adjunct representatives on Senate.

Patrick Dobson moved to approve the memo as written.  Suzanne Smith seconded.  Discussion continued.

Beth Edmonds asked for the word adjunct to be added in the last paragraph.

Patrick Dobson accepted the change, Suzanne Smith seconded.  Motion passes.

The full statement as agreed upon is:

The Adjunct Affairs Committee requests the support of the Faculty Senate in regard to compensation for those Adjunct Senators who have been duly elected to serve in the Senate.  It is the committee’s belief that Adjunct members of Johnson County Community College’s Faculty Senate should receive compensation for their non-teaching responsibilities as part of the Faculty Senate.

Such compensation should be in the form of a bi-annual stipend, paid by supplemental contract in December and May.  Compensation shall be based on meeting attendance and other duties as prescribed by the Senate.

As this is a duly elected position that benefits the good of all of JCCC, it is the opinion of the committee that this stipend is paid for work that is outside the scope of the Adjunct faculty member’s regular instructional contracts and outside the timeframe of their normal instructional schedules.

—-

Election Committee – Senate Officer Elections – May 14th Meeting

Elections are coming up next month.  Bill will run for president again.   Beth Edmonds, Geraldine Dotson, and Susie Gibbar are on the elections committee.  Patrick Lafferty volunteered as an unofficial advisor.

Constitution Committee

No report.

Communications

No report.

OLAC report

Sheryl Hadley shared information from old and new business from OLAC.  Of note:

  • Administrative Access to Canvas – The 24 hour waiting period on granting administrative access to online courses is now set. Deans can waive the waiting period in case of an emergency.
  • Class size – A sliding scale of 15-25 students per online section has been set.
  • OLAC minutes will be approved via email
  • Best practices for merging classes to avoid FERPA violations were discussed. Ed Lovitt has instructions as to how to do this.
  • A committee has been formed regarding ADA compliance in online learning. Holly Dressler is serving as chair.
  1. Adjournment

Movement to adjourn.  Tatiana Scanlon moved to adjourn the meeting.  Madison Huber-Smith seconded.  Motion passes.

Next meeting  – May 14th

 

Minutes – March 12, 2019

Johnson County Community College
Faculty Senate Minutes
March 12, 2019
RC 175, 3:00-5:00 PM

 

Senate roll Call Attend Senate Roll Call Attend
Arts, Humanities and Social Sciences: Science:
William McFarlane A Todd Watson P
Madison Huber-Smith P Open
Jim Pettitt (ALT) P
Business: Technology:
Sheryl Hadley P Scott Gilmore (Leave) A
Shahla Nikravan P Jason Lamping P
Howard Hendren (ALT) P
Communications: At-Large:
Tatiana Scanlan P Vacant
Christina Wolff P Beth Edmonds P
CIS/IT Scott Craig P
Bob Carney P Justin Dunham P
Suzanne Smith A Patrick Lafferty P
Debbie Kitchin (ALT) P
Health Care: Jeffrey Oden P
Susie Gibbar A 12-Month:
Nanette LaNier P Kristen Harth P
Math: Jessica Tipton P
Frankie Wainwright P
Geraldine Dotson P Guests
Rob Wyrick
Alicia Bredehoeft
David Krug
Tom Pagano
Barbara Larson
Melanie Harvey

1. Call to Order  

Bob Carney called the meeting to order at 3:07 pm.

2. Vote on Minutes from February meeting 

Todd Watson moved to approve the February minutes. Frankie Wainwright seconded.  No discussion.

Motion to approve the February minutes carries.

3. Open Forum 

No comments.

4. Senate President’s Remarks 

Bob Carney presented on his thoughts on Faculty Senate and future work.  He let all know that he is open to listening to ideas and encouraged senators and other faculty to come to him with input and feedback.  Bob met with Tai Edwards about the Diversity, Equity and Inclusion Taskforce and we will be getting a report from them next month.   Shared governance discussions are ongoing and he wants to bring Barry Bailey in to talk about shared governance in April.  He is continuing to reach out to Bill McFarland for information and feedback and hopes to meet with Farrell Jenab soon.

5. JCCC Foundation Presentation – Rob Wyrick, Alicia Bredehoeft, and David Krug 

Rob Wyrick, Alicia Bredehoeft, and David Krug presented information on the Counseling Center Hardship Grant.  This grant is available to students as a one-time opportunity to help those facing an unexpected hardship.  Students must have completed 12 credit hours and must meet with a counselor in order to receive funds.  Preference is given to those with a cumulative GPA higher than 2.0.  In the meeting with the counselor, it is determined if students have other needs as well and information about other safety net resources are shared with students.

The grant does not currently have a consistent source of funding and so we are not able to help all students that would qualify for this support.  Rob, Alicia, and David talked about this and ways that people can contribute.  If people just signed up to give a few dollars per paycheck, it would make a huge difference.  To sign up, call or email the foundation 913-469-3835 or foundation.dept@jccc.edu .

Rob, Alicia and Dave are willing to present to other groups on campus about this.

6. Banner 9 Update – Tom Pagano VP Info Services/CIO Chief Information Officer 

Tom welcomes the opportunity to meet with faculty and is very open to feedback and concerns.  He is available to come to department meetings or meet with people one-on-one.  He started hearing 3 weeks ago about concerns with the Banner 9 class search.  The legacy class search, which was developed 10 years ago, has security issues.  It is not going away, but will only be available behind a secure portal.  To access it, visit my.jccc.edu and click on Class Search (Legacy) in the JCCC Links section.

Many senators brought forward concerns with the Banner 9 class search and specific examples of search failures were shared.  Tom shared that there are known defects with Banner 9, one of them that the keyword search does not bring back consistent results.  This issue is being escalated with the company and there is a class search committee that will continue to work on bettering the class search system, gathering feedback from students, faculty and staff.

Bob suggested that 3 senators meet with Tom per month and that discussions continue for this and other IS concerns.

7. Update Construction and Classroom assignments – Dr. Larson – Exec VP, Finance and Admin Services 

Dr. Larson shared information about the upcoming construction for the Science and CLB buildings.  This project is not budgeted as of yet.  The earliest construction would begin is Spring 2021, though it would most likely begin in Summer 2021.  Labs would be upgraded to meet contemporary teaching needs and located to new spaces 2,3 and 4 in CLB and 2 in Science.  Faculty will be involved in the planning process.

8. Open Positions on Exec 

A call was made to fill two open positions on the Faculty Senate Executive Council.  Faculty in these positions would serve on the council in April and May of this academic year.  Sheryl Hadley self-nominated and then Tatiana Scanlon self-nominated.

Scott Craig seconded Sheryl.  Motion passes.

Patrick Lafferty seconded Tatiana.  Motion passes.

9. OLAC: Sheryl Hadley 

Sheryl shared information from the last OLAC meeting.  Highlights included:

-Infohub will be a replacement for Infoshare

-Everyone was reminded that they can give 5 total exams during the semester through the testing center

-Data is still being collected on online class sizes

-OLAC is looking for best practices for merging online classes

The 24 hour waiting period on granting administrative access to online courses had already passed at OLAC before last month’s Faculty Senate discussions on this issue.  Vince Miller will bring the 3 working day that Faculty Senate recommended to IDC for discussion.

10. Adjunct Affairs: Jeffrey Oden 

The Adjunct Faculty Lieberman award criteria was approved by Dr. McCloud.  The winner will receive $1000, and each candidate who submits a complete portfolio will receive $250.

Work still being done on adjunct handbook.  The goal is to have this completed by the end of spring semester.

Jeff mentioned that they needed another member on the Adjunct Affairs committee and Beth Edmonds volunteered to help.

There was concern about how adjuncts are paid for meetings, for this year and for the future.  Bob will address this with Mickey at their next meeting and make sure that adjuncts receive their payment for Fall 2018 attendance.

11. Shared Governance: Bob Carney 

There are loose discussions going on about shared governance with Dr. McCloud and members of Faculty Senate and Faculty Association.  Bob has invited Barry Bailey to present on this topic at the next Faculty Senate meeting in April.  Barry has done extensive work in his doctorate on shared governance and will present a historical perspective from JCCC as well as other shared models.  Dr. McCloud has to have a framework on shared governance to HLC by September

12. Faculty Association: Dr. Melanie Harvey  

No report.

13. CQI Committee (Continuous Quality Improvement) – Tatiana Scanlon & Justin Dunham 

There is work to create a form that will facilitate applying for a learning organization project.  Both full-time and adjunct faculty are able to propose projects.  If you have in mind an improvement project or study that will affect the majority of students at the college, please visit with Sheri Barrett.

14. Adjournment 

4:51pm – A motion to adjourn the meeting was made.  Motion passes.

 

 

 

 

Minutes – February 19, 2019

Johnson County Community College
Faculty Senate Agenda
February 19, 2019
RC 175, 3:00-5:00 PM

Senate roll Call Attend Senate Roll Call Attend
Arts, Humanities and Social Sciences: Science:
William McFarlane P Todd Watson P
Madison Huber-Smith A Open
Business: Technology:
Sheryl Hadley P Scott Gilmore (Leave) A
Shahla Nikravan P Jason Lamping P
Communications: At-Large:
Tatiana Scanlan P Vacant
Open Beth Edmonds P
CIS/IT Scott Craig A
Bob Carney P Justin Dunham P
Suzanne Smith P Patrick Lafferty P
Health Care: Jeffrey Oden P
Susie Gibbar P 12-Month:
Nanette LaNier P Kristen Harth P
Math: Jessica Tipton P
Frankie Wainwright P
Geraldine Dotson P Guests
Alternates Dr. Mickey McCloud
Jim Pettitt Arts/Science/Hum P Jim Hopper
Theresa McChesney
Melanie Harvey
Farrell Jenab
  1. Call to Order

Bill McFarland called the meeting to order at 3:03pm

  1. Vote on Minutes from January meeting

Frankie Wainwright proposed one correction to the January minutes – Page 4, para C – change to disseminate from discriminate.

Patrick Lafferty seconded.  No discussion.

Motion to approve the January minutes with suggested correction carried.

  1. Open Forum

No comments

  1. Senate President’s Remarks

This is Bill McFarlane’s last meeting before he goes on leave.  Bob Carney will serve as VP and preside over Senate starting in March.

  1. Representative for KOPS Advisory Committee

A second representative is needed for the KOPS Advisory Committee.  Suzanne Smith self-nominated, Bob Carney seconded.  Motion carried.

One full-time and one part-time faculty member are needed for the AQIP committee.  Beth Edmonds self-nominated, then withdrew.  Justin Dunham self-nominated.  Tatiana Scanlon self-nominated as the part-time faculty representative.  Frankie Wainwright seconded both nominations.  No discussion.  Motion carried.

  1. Calendar Change and Effect on Curriculum: Theresa McChesney

In the Fall of 2020, the college is moving to a 16 week calendar. Finals week schedule is included in the 16 week calendar.  Theresa McChesney recommended that all faculty review their course outlines to see if they need to be updated to match the new schedule.  Courses changes would need to go through Ed Affairs by January 2020 to be approved for the Fall 2020 schedule.  They would need to be through division curriculum committee/deans by October 2019.   All the Senators were encouraged to share this information with their division curriculum committee.

  1. Student Agency: Jim Hopper

Jim Hopper presented information on the Student Agency.  This is an opportunity for students to gain skills, build their portfolios and earn an income while helping small businesses through the Small Business Development Council at JCCC.  Faculty, staff and admin may serve as mentors.  The mentors are paid a proportion of the contract based on their adjunct rate.  For more information, contact Jim Hopper or Shawn Smith.

  1. OLAC: Sheryl Hadley

Sheryl Hadley reported on information from the most recent OLAC meeting.

Of note:

  • Work is being done to fix issues of communication between Banner and Canvas.
  • Sherri Barrett has asked for information about SLOs being reported.
  • Interpreters will be added to courses with read access only.
  • Online class sizes committee is developing a policy statement.
  • Administrative access to online courses will be given to the Deans when needed. Faculty members will receive a 24 hour notice.

Bob Carney recommended the administrator grade access notification period be changed or extended from 24 hours to 72 hours. Suzanne Smith seconded.  Discussion.

Motion carried

Patrick Lafferty amended the motion from 72 hours to 3 business days.

Amendment carried.

Bill McFarland will communicate the Senate motion to the chair of OLAC.  It was recommended that all Senators contact their own OLAC reps who are voting members to review the Senate Motion.

  1. Adjunct Affairs: Jeffery Oden

The Adjunct Affairs committee has finished updating the Lieberman award process, matching the criteria to adjunct faculty job description.  The committee is still working on updating the adjunct handbook, with a goal of having it completed by May.  An email update from Jeffrey Oden on February 21st, after the meeting, gave this information:

The Adjunct Faculty Lieberman award criteria has been approved by Mickey.  The winner will receive $1000, and each candidate who submits a complete portfolio will receive $250.

  1. Scheduling Classes during SCI and CLB Renovation

Faculty from Math and Science have raised concerns about upcoming renovations and where classes will be held.  Construction would occur in 2021-2022 at the earliest.  Faculty will be involved in the planning that will take place in 2019-2020.

Barbara Larson will come to the March meeting to address these concerns.

  1. Economic Conditions for JCCC Students

Bill McFarland recommended that Faculty Senate plan for a joint meeting with the Student Senate to schedule a session that highlights college resources available to students who are experiencing financial challenges.  The Foundation and the Student Success and Engagement branch would be asked to help in this.  Madison Huber-Smith seconded.  Motion carried.

Bob Carney made a motion the following statement to be made by Senate:

The Faculty Senate respects our student body and the challenges they face, both personally and financially, in attempting to complete their education.

Motion seconded by Patrick Lafferty, Motion carried.  The statement will be made by Bill McFarland at the February Board Meeting.

  1. Committees and Communication: Dr. Mickey McCloud

A WordPress web site is being created where committee information and meeting minutes would be posted.  This should be completed and ready for use by Fall 2019.

The campus website will be updated with committee lists and members.

  1. Faculty Association: Dr. Melanie Harvey

10 faculty received the Distinguished Service Award.  FA would like to renegotiate this section before the next contract.

  1. Educational Affairs: Dr. Howard Hendren

No report.

  1. Adjournment

Adjournment motion – Frankie Wainwright made a motion to adjourn.  Justin Dunham seconded.  Motion passed.

Adjourned at 4:57pm.

Minutes – October 16, 2018

Johnson County Community College
Faculty Senate Agenda
October 16, 2018
RC 157, 3:00-5:00 PM

Senate
Roll Call
 

Attend 

Senate
Roll Call
 

Attend 

Arts
and Design, Humanities and Social Sciences:
 

Science: 

William
McFarlane
 

Todd
Watson
 

Madison
Huber-Smith (Leave)
 

Open 

Business: 

Technology: 

Sheryl
Hadley
 

Scott
Gilmore (Leave)
 

Shahla Nikravan 

Howard Hendren 

Communications: 

At-Large: 

Tatiana
Scanlan
 

Omar
Conrad
 

Janette
Funaro
 

Beth
Edmonds
 

CIS/IT 

Scott
Craig
 

Bob
Carney
 

Justin
Dunham
 

Suzanne
Smith
 

Patrick
Lafferty
 

Health
Care:
 

Jeffrey
Oden
 

Susie Gibbar 

12-Month: 

Nanette LaNier 

Kristen Harth 

Math: 

Jessica
Tipton
 

Frankie
Wainwright 

Geraldine
Dotson
 

Guests 

Alternates 

Melany
Harvey 

Shirley
Wing, 12-month
 


Jim
Pettitt, ADHSS

  1. There
    was not a call to order due to the lack of quorum at 3:20 PM. Due to
    confusion about protocol, a first-time alternate did not sign in,
    but was present for the entire meeting. Although the Senate met
    quorum, the meeting continued in a non-formal format.

  1. Open
    Forum
     – No
    comments.
     

  1. Senate
    President’s Remarks
    : 

  1. Bill
    stressed the importance for each division to have alternate
    senators available to attend Senate meetings
     in
    their absence. (This conversation stemmed from the fact that we
    did not reach a quorum and could not conduct business as usual.)
     

  1. Bill
    welcomed the new CIS/IT Senator
    , Suzanne
    Smith and the Alternate from ADHSS, Jim Pettitt.

  1. The
    minutes from the 9/18/2018 Senate meeting have not been approved.
    Only 10 Senators have voted using our online voting method.
     

  1. Bill
    discussed possible changes to how the minutes are approved. The
    Senate discussed different options on processing minutes. The
    current process of approving Senate minutes will stand.
     

  2. Bill
    requested the minutes be sent out to department faculty
    after approval.
     

  3. Dr.
    McCloud will be at the next meeting to present
    changes to the chair model. The

    release
    time hours will be reviewed
     along
    with issues he dealt with during the decision-making process. 
     

  1. Updates
    and Actions – Senate Priorities Working Groups
     

HLC
Matters and Shared Governance
 –
Bill
McFarlane
 reported
the following:

  1. Dr.
    McCloud has started on a three-step process to arrive at a shared
    governance model for JCCC
     

Step
1
 Dr.
McCloud is compiling the following profiles on each JCCC
Committee:
 

  1. What
    committees are functioning on campus
     

  2. Who
    serves on each committee
     

  3. Define
    the committee’s mission

  4. Seek
    faculty input for accuracy of current committees, their membership,
    and their mission

Step
2 – After the list is compiled, Dr. McCloud will create a flow
chart:

  1. The
    flow chart will outline to whom or where each
    committee reports

  2. Based
    on the mission of the committee, the committee will be defined as
    a recommending or decision-making body  

  3. The Senate
    will provide input in how the flowchart is constructed
     

Step
 Define
how the committees will communicate
:

  1. Decide how issues
    and information will be communicated to faculty

  2. Where
    records or minutes will be stored to allow for transparency

  3. Steps
    1, 2, and 3 have a target completion date of May 2018

  1. Dr.
    McCloud is considering the following options to address syllabi and
    grading standards:
     

  1. Option
    1 – Faculty is required to use the syllabi feature in
    Canvas. This option does not address grading and entering
    students
     assignments
    in Canvas on a
    timely
    basis
     

  2. Option
    2 – Deans have access to everyone’s Canvas shell and
    could conduct “spot checks.” (Access is currently used
    for emergency purposes.)

  1. Senate
    comments regarding syllabi and grading: What is a reasonable
    time frame for grading to be completed? Can the grading time frame
    be addressed in the syllabi? Different
    courses/curricula
     need to
    allow for different time parameters. Senators expressed concerns
    about spot checking faculty. DLAC addressed the random
    checking question
    When
    you agree to Canvas training
    , you
    agree to keep syllabi and grading current
    . 

Professional
Development
 Working
Group
: Sheryl Hadley
reported the committee is working with Farrell Jenab on the
following:
 

    1. Recommend
      name change for adjuncts from the current “instructor,”
      which is now in the Adjunct Faculty Job Description, back to
      adjunct
      faculty member
      .”  

    2. Farrell
      is editing the adjunct faculty handbook and hoping to
      have it completed by
       December 1,
      2018. It will then go to the Adjunct Affairs Committee for review
      before it’s published.

    3. Farrell is setting
      up an advisory board for professional development. She’s
      hoping to have one member from each Division. The task force
      discussed compensation for adjunct faculty who
      are elected to advisory committees
       

Continuous
Quality Improvement Working Group (CQI)
:
Janette Funaro
reported the following: 
 

    1. HLC
      requested JCCC develop
       a
      formal process to deal with academic dishonesty so that a sort
      of “clearinghouse” exists for students who may be found
      cheating in multiple classes. This would also include rewriting the
      student appeal process. HLC is requesting a best practice
      outline of how to avoid or discourage academic dishonesty. 
       

    2. Diversity
      Task Force 
      – The
      first meeting is Friday, October 19. The
      committee is currently made up of 11 members who will be
      working on several tasks regarding equity, diversity and inclusion.

Sean Daley

Shahla
Nikravan

Tai Edwards

Catherine
Schrag

Janette Funaro

Ed Smith

Jessica Garcia

Andrea Vieux

Kristy Howell

Perla Weaver

Tonia Hughes

List of committee deliverables.

  1. A report on best
    practices for faculty development and faculty action, and for a
    comprehensive diversity program at a community college.

  2. A faculty
    development plan for DEI on our campus

  3. A faculty action
    plan for DEI on our campus.

  4. A report to
    Cabinet on our work complete with our recommendations for what is
    needed on our campus.

  1. Faculty
    Association: Dr. Melanie Harvey reported on the following
    items
     

  1. An
    email was sent informing faculty members that their contracts were
    ready to be signed. (Contracts would be available on Wednesday in
    HR.)

  1. Dr.
    Sharon Gusky, a community college professor, was selected
    to judge submissions for JCCC’s Distinguished
    Service Award.
     The
    awards process has been revamped so that the criteria is clear and
    that it recognizes those faculty members who go “above and
    beyond” their daily job duties.

  1. The
    Calendar Committee is working on the newly negotiated 15-week
    calendar which takes effect in the 2020/2021 academic year. The FA
    is looking into class structures that will meet KBOR
    requirements. They will also conduct research on other institutions
    that have a 15-week + finals schedule.
     

  1. Updates
    from college-wide committees:
      

DLAC
committee: 
Sheryl
Hadley
 reported
DLAC set
 up
a Canvas site for its members. DLAC is also looking at changing its
name to the “Online Learning Advisory Committee,” or
OLAC.
 

KOPS: Tatiana
Scanlan reported
 JCCC
is the 7
th safest
campus in the country. KOPS reported there were no conceal
carry incidents
Tatiana discussed the locations of
life-saving equipment systems for each building. More classrooms will
be provided with locked doors for student and faculty safety. West
Park campus had no incidents to report. JCCC also has a
safety app for cell phones
. 

Calendar
Committee: 
Sheryl
Hadley reported the committee 
would
review start and stop time of JCCC classes
The
JCCC class schedule needs to allow students 10 minutes to reach the
KU campus. The calendar issues will be addressed by
Dr. McCloud
. 


  1. Senate
    Standing Committees
     

Adjunct
Affairs
:  Howard
Hendren reported 
the
committee needs a 2
nd full-time senator
to be on the committee. Adjunct faculty handbook is being reviewed
and the committee is recommending a change in adjunct pay
periods. 
 

Communications –
No report.
 

Elections –
No report. 
 

Constitution
Committee – No report.

  1. Ed
    Affairs – CIS/IT Passed through several curriculum changes and
    BIO Sciences suspended their program and certificate.

  1. Motion
    to Adjourn was made by Bob Carney at 4:40. Motion was seconded
    by Howard Hendren. The motion carried.

Minutes – September 18, 2018

Johnson County Community College
Faculty Senate Minutes
September 18, 2018
RC 157, 3:08-4:55 PM

Senators Present:

Bill McFarlane, Madison Huber-Smith, Sheryl Hadley, Shahla Nikravan, Janette Funaro, Tatiana Scanlan, Bob Carney, Nanette Lanier, Susie Gibbar, Frankie Wainwright, Howard Hendren, Omar Conrad, Justin Dunham, Scott Craig, Beth Edmonds, Patrick Lafferty, Geraldine Dotson, Charles Todd Watson, Kristen Harth, Jeff Oden.

Guests in Attendance:

VP Academic Affairs/CAO Dr. McCloud

Senators Absent:

Scott Gilmore (scheduled instruction Fall 2018), Jessica Tipton (on sabbatical)

  1. Senate was called to order at 3:08 PM by President, Bill McFarlane.
  2. Open Forum: No comments were expressed during the Open Forum.
  3. Senate President’s Remarks – Bill’s remarks on working groups:
    1. The working groups are temporary groups. The purpose of keeping the groups temporary is to avoid rewriting the constitution.
    2. The working groups need to take care of their assigned priorities. Once the group completes their task, they will shut down.
    3. The Senate needs to stay informed and keep apprised of working group activities.
    4. Bill would like senators to serve on at least one working group or sub-committee.
  4. Dr. McCloud spoke to the following:
    1. Reviewed the need of our administration to access both faculty and adjunct syllabi and to monitor faculty grading. The administration is open to less intrusive methods of verifying the
      use of syllabi and gradebooks.
    2. The objective is for grading to completed on a timely basis. “Timely” varies by discipline and assignment. There is no college-wide standard.
  5. Updates and Actions – Senate Priorities Working Groups
    1. Professional Development – Scott Craig reported:
      1. Discussed how to expand professional faculty development days and activities. Alternate scheduling is a possibility.
      2. Discussion took place about the purpose of the Teaching and Learning center. Some suggestions were a faculty lounge or a centralized location for students to view teacher
        learning.
      3. Travel funding is dividing up from a lot of different sources and different procedures for each department and grants.
      4. Questions:
        1. Is there flexibility in spending on professional
          development and what other monies are available?
        2. Continuous Quality Improvement (CQI) – Janette Funaro reported:
          1. Currently reviewing AQIP process to determine what is working is and what is not working.
          2. JCCC will be looking for programs to support outcome-based competencies.
      5. JCCC will manage AQIP projects by providing smaller, more manageable parts.
      6. Need to improve the process and assignment of committees.
    2. HLC has mandated JCCC to approve diversity on campus. Two or three groups are looking into diversity as well. Faculty need to be more involved in the diversity discussion.
    3. HLC Matters and Shared Governance – Bill McFarlane reported:
      1. Shared Governance will be a three-step process:
        1. Step 1: Dr. McCloud is cleaning up the committee and committee member list. The list will be updated and reviewed to show which committees are active and functional. This list will be circulated via an email from Dr. McCloud to all faculty for verification and revision.
        2. Step 2: Consideration for how committees are structured.
        3. Step 3: What should the JCCC committee structure look like (FA, Senate and Ed Affairs)?
  6. Janette Funaro made the following motion:
    1. The HLC Site Team Report identified diversity of faculty and staff as an area for improvement at JCCC. According to Sheri Barrett, this will be addressed by the administration. We as faculty currently have no centralized or common way of addressing – or even discussing – issues of Diversity, Equity and Inclusion (DEI) within our faculty community, within our campus community, and within our own classrooms with our students. In order for JCCC faculty to better understand and to promote diversity, equity and inclusion with one another, with the campus community and with their students, I move that we form a task force with the goals of 1) researching existing DEI efforts at JCCC and best practices at other institutions, 2) creating a plan for DEI faculty development, 3) identifying faculty-implemented strategies for promoting inclusion among our students and equitable outcomes for those students. The task force itself will outline more clearly its goals, its methods for reaching those goals and an assessment of its work, as well as a determination of next steps. It will also determine its timeline. The task force should include representation from as many divisions as possible, but should also be diverse in its make-up. It need not be populated from the ranks of the FS. Instead, senators will be asked to request volunteers, one from each division, or to forward suggestions for possible members to Janette Funaro
    2. Patrick Lafferty seconded the motion
    3. Motion carried by voice vote
  7. President’s Senate Communications review:
    1. Bill McFarlane had an open discussion with the Senate on which communications protocols are working and what’s not.

      1. Successful Modes of Communication:

        1. Conversational town halls (as opposed to one-way lectures)
        2. Email (if used properly). Subject line must be specific, priority is given to emails sent from chairs or dean. Body of the email should be brief and relevant.
        3. Infolist for campus-wide events and announcements.
        4. JCCC Homepage
        5. Topic- or department-specific Canvas course shell
        6. Some departments maintain a roster of all departmental faculty, their committee obligations, and the role of the committee or taskforce.
      2. Unsuccessful Modes of Communication:
        1. Email lists are not current, part-time faculty are not always included.
        2. Department meetings have scheduling challenges, especially for part-time faculty, not enough time to deliver content.
        3. Not using the Faculty Senate as a forum.
        4. Campus-wide “big stuff” discussions and decisions are not communicated in an effective or inclusive manner.
      3. Opportunities for Communication
        1. Need for better/basic communication training.

          1. Awareness of instant messaging system and email protocols (difference between reply and reply all).
          2. Consider third party applications (Slack)
          3. Return to Polsky Theater for All Faculty and Town Hall meetings.
  8. Faculty Association Report – No report.
  9. Ed Affairs Report – Bill McFarlane made the report for Teresa.
    1. There are two ongoing discussions in EA:

      1. Student learning outcomes are being redone for general education.
      2. JCCC is working on removing barriers for enrollment, specifically not having “F” GPAs transferred over to JCCC. JCCC will ignore all “F” grades on a student transcript.
  10. Updates from College-wide Committees
    1. DLAC –No report
    2. KOPS– No report
  11. Senate Committee Reports:
    1. Communications – Committee will be meeting to discuss ways to improve Senate communications.
    2. Elections – Vacancies need to be filled.
    3. Constitution Committee – No report
    4. Adjunct Affairs –No report, will meet after the Senate adjourns.
  12. Meeting Adjourned 4:55 PM
    1. Motion: Patrick Lafferty made a motion to adjourn at 4:55 PM.
    2. The motion was seconded by Bob Carney.
    3. The motion carried unanimously.

Minutes – August 28, 2018

Johnson County Community College
Faculty Senate Minutes
August 28, 2018
RC 175, 3:03-4:55 PM

Senators Present: Bill McFarlane, Madison Huber-Smith, Sheryl Hadley, Shahla Nikravan, Janette Funaro, Tatiana Scanlan, Bob Carney, Nanette Lanier, Susie Gibbar, Frankie Wainwright, Howard Hendren, Omar Conrad, Justin Dunham, Scott Craig, Beth Edmonds, Patrick Lafferty, Jeff Oden, Charles Todd Watson, Kristen Harth.

Guests in Attendance: VP Academic Affairs/CAO: Dr. McCloud, FA President: Dr. Melanie Harvey, Director, Faculty Development: Farrell Jenab, and Director of Assessment and Evaluation of Institutional Outcomes: Sheri Barrett.
Senators Absent: Scott Gilmore (scheduled instruction Fall 2018),
1. Senate was called to order at 3:03 PM by President, Bill McFarlane

2. Senate President Bill McFarlane welcomed the Senate back in session and had each Senator introduce themselves. Bill shared his expectations for each Senator and the ground rules for Senate meetings:

A. Expectations for a Senator.
i. Show up for meetings
ii. Communicate with their respective departments and divisions
iii. Serve on committees

B. Ground rules and what is required during Senate meetings
i. Senate Meetings will be conducted under Roberts Rules of Order
ii. Senators will be required to raise their hand to be recognized
iii. Limit your comments to the topic under discussion when you have the floor

3. Open Forum

A. Janette Funaro is preparing a motion to form a task force to explore the reestablishment of the Office of Diversity, Inclusion, and Equity at JCCC.

B. Omar Conrad indicated that he was disappointed that the faculty lunch area is no longer available. Patrick Lafferty indicated he would check into space for the faculty members.

C. Barry Bailey is working with Senate President Bill McFarlane on state-level OER Open Education Resources.

D. Dr. McCloud spoke to the following:
i. LMS learning utilization and expectations for faculty
ii. Review faculty syllabus expectations and requirements
iii. The formation of a committee to address the increasing cost of textbooks
iv. Reviewed college committee structure, and repository of minutes
v. Faculty and staff are now required to complete sexual harassment training before December 1st.

4. Senate President’s Remarks:

I’d like to take a moment of personal privilege and share a few thoughts on the Senate. In particular, I’d like to consider where the Senate has been, where we find ourselves today, and the potential this body holds for the future.

I feel a sense of personal ownership of the Senate. Seven years ago, I served on the Faculty Association task force charged with developing a model for the Faculty Senate. Both the FA and the faculty, including part-time and full-time professors, librarians, and counselors, voted to approve the formation of the Senate. Although the vote was not unanimous, the Senate had a strong mandate from its beginning.

At that time, we were motivated by a number of concerns. Central among these was shared governance. I raise this point now to underscore the difficulty we’ve had as a community to address the issue. This is not a new problem. I believe that most of us would agree that there is much work to be done. Today, we have an opportunity to continue the work.
From the time that I served on the Senate task force and over the past few years that I have had the privilege to serve as a Senator, I felt that this group has tremendous potential to contribute to the college. To guide us towards that potential, I’m going to ask that everything we do here be directed towards a product or a process. Ideally, every motion should result in a tangible improvement to what we do as faculty and how we function within the college culture. From my perspective, the priorities that we are about to consider follow these guidelines. What we do this year will lay the groundwork for years to come.

Because of the nature the Senate, nothing we do is in isolation. This means that we must communicate, coordinate, and collaborate with others beyond the Senate. In a moment, we’ll consider the priorities for the upcoming year. I believe our success with each of these priorities depends on how well we can work with different faculty groups, college offices, and administrators. I hope that you’ll find me as open to working with you as I am asking you to be with them.

5. President’s Senate Priorities: Bill McFarlane shared future direction and priorities for the Senate.
A. Shared Governance in coordination with Dr. McCloud
B. Professional Development for the faculty in coordination with Farrell Jenab
C. HLC Continuous Quality Improvement in coordination with Sheri Barrett
D. Travel Funding for faculty development
E. Adjunct Faculty Handbook
6. Voting:
A. Motion: Bill McFarlane made a motion to form the following three committees to support the above Senate priorities:
i. Professional Development
ii. Continuous Quality Improvement – Initiatives
iii. HLC Matters and Shared Governance
B. The motion was seconded by Bob Carney
C. The motion carried unanimously
D. Senators signed up for the following committee assignments:

HLC Matters and Shared Governance Working Group
C Tod Watson
Howard Hendren
Scott Craig
Bob Carney
Beth Edmonds
Jason Lamping – Not active until spring semester
Scott Gilmore – Not active until spring semester

Continuous Quality Improvement Working Group
Jeff Oden
Omar Conrad
Janette Funaro
Beth Edmunds

Faculty Professional Development Working Group
Justin Dunham
Madison Huber-Smith
Kristen Harth
Frankie Wainwright
Susie Gibbar
Nanette Lanier
Tatiana Scanlan
Sheryl Hadley
Shahla Nikravan

7. Faculty Association Report – Dr. Melanie Harvey
A. Reported on current negotiations between FA and JCCC
B. Commented on the need to get faculty committee defined and assigned a reporting structure.

8. Ed Affairs Report – Howard Hendren
A. No report
B. Curriculum system is now operational

9. Senate Committee Reports
A. Communications – No report: Assigned members: Bob Carney, Patrick Lafferty, and Scott Craig
B. Elections – No Report: Assigned members: Janette Funaro, Beth Edmonds, and Susie Gibbar
C. Constitution – No report: – Janette Funaro
D. Adjunct Committee – No Report: Assigned members: Sheryl Hadley, Shahla Nikravan, Tatiana Scanlan, Frankie Wainwright, Jeff Oden and Madison Huber-Smith
E. DLAC –No report: Sheryl Hadley
F. KOPS– No report: Janette Funaro

10. Meeting Adjourned 4:55 PM
A. Motion: Patrick Lafferty made a motion to adjourn at 4:55 PM
B. The motion was seconded by Bob Carney
C. The motion carried unanimously

Minutes – May 10, 2018

Johnson County Community College
Faculty Senate Minutes
May 10, 2018
RC 175, 3:00-5:00 PM

Senators Present:

Madison Huber-Smith, Bill McFarlane, Sheryl Hadley, Sharon Lundeen, Janette Funaro, Tatiana Scanlan, Bob Carney, Debbi Kitchin (Alt), Peggy Barlett, Traci Putnam, Todd Watson, Scott Gilmore, Omar Conrad, Beth Edmonds, Kay King, Matthew Schmeer, Patrick Lafferty, Irene Schmidt, Judi Guzzy, Kristen Harth, and Barry Bailey for Educational Affairs.

Guests in attendance:

Farrell Jenab (Faculty Development Coordinator)

New Senators:

Jessica Tipton (Academic Support), Frankie Wainwright (Math), Shirley Wing (Academic Support, Alt.), Jeffery Oden (Env. Science, Adjunct)

Senators Absent:

Susie Gibbar, Geraldine Dotson, Paul Decelles, Dan Eberle

  • Call to Order at 3:03 PM
  • Open Forum
    • Sharon Lundeen. Sharon will submit the adjunct attendance for the semester for reimbursement.
    • Beth Edmonds – All faculty, including adjuncts, communication via email lists is problematic but every effort is made to update the list as needed.
  • Senate President’s remarks:
    • Welcome to new Senators, farewell to those who are concluding their terms.
    • It has been an honor serving as President for the past two years.
  • Voting
    • April Minutes
      • Motion: Peggy Barlett; Second: Bob Carney
      • Voting: Motion carries, unanimously
    • Ex officio amendment vote.
      • The proposed language:
        • “Presidents shall serve in an ex officio, non-voting capacity on the Executive Committee for one year following their last year of service as president. During this year, past-presidents shall function as an advisor to the newly elected president. The role of past-president does not preclude any other responsibilities or obligations they hold as a senator.”
        • Motion: Constitution Committee
        • Vote: Motion carries, unanimously.
    • Senate Officers election
      • President – Bill McFarlane – approved by unanimous acclamation
      • Vice-President – Janette Funaro – approved by unanimous acclamation
      • Secretary – Bob Carney – approved by unanimous acclamation
      • At-Large – Beth Edmonds – approved by unanimous acclamation
      • At-Large (Adjunct) – Madison Huber-Smith – approved by unanimous acclamation
    • KOPS representative (1 FT, 1 PT) – Summer meeting on June 6, 2018
      • Fulltime – Janette Funaro
        Adjunct – Tatiana Scanlan
      • Voting: Motion carries, unanimously
    • DLAC Representative – Sheryl Hadley
      • Voting: Motion carries, unanimously
  • Math cut scores/EA issue – Beth Edmonds
    • Math cut scores for all courses have been adjusted to the levels of neighboring institutions, which are lower than those at JCCC. This decision was made by Dr. Gurbhushan Singh, Assoc. Vice President, Academic Affairs, among others. These changes will likely go into effect in October and effect spring 2019 enrollment.
    • Historically, the cut scores at JCCC were based on extensive study of our local population. The current cut scores have been in place since 2004. Success rates in Math courses are above the success rates across Kansas. The reasons for these differences is complicated and extends beyond placement criteria.
    • There were some changes in Ed Affairs to the procedures regarding placement score approvals. The placement scores required documentation in CIM and approval through the Division Dean by March 1st. From May 10, 2017 on they do not require subsequent approval. Because it is not clearly stated if faculty of administration are permitted to make these changes, it contributes to this issue. Moreover, decisions regarding placement scores are considered a management right.
    • Although it was not discussed during the May 10 Senate meeting, a discussion in regard to a policy amendment on the documentation of placement scores affecting course registration requirements in Educational Affairs on Wednesday May 9 is relevant: “Changes to test scores were deemed the responsibility of the department, not requiring Ed Affairs knowledge or approval and changes to the course master be requested and documented within the curriculum system” (emphasis added).
    • How these decisions are made are not data-driven. The course correction two years from now will not take into account in-house decisions. It will reflect what other colleges are doing and this is not appropriate.
    • At the base of this issue is the question, “Do faculty control curriculum?” Some of these decisions may be influencing senior faculty to opt for retirement.
  • HLC: Debrief and Reactions
    • Points of discussion included:
      • Rhonda Barlow’s statement in the Faculty Forum
      • Many examples of a lack of faculty involvement in shared governance were provided.
      • The role of adjunct faculty has been diminished and it is not clear what – if any – is the forum for adjunct input.
      • The rumors that the Deans were the focus of criticism and attacks do not reflect the content of the forum.
      • The Senate should pay careful attention the HLC report, specifically references to faculty participation and role in shared governance. Where areas for improvement are identified, the Senate should be prepared to provide concrete solutions to statements regarding the HLC report
  • Jessica Tipton (on behalf of Dennis Arjo): FA Report
    • Discussion of BOT decreasing the Mill Levy
    • Negotiations resume May 16, 2:00-5:00 PM
    • Infoshare will be replaced this summer. Rhonda Barlow will serve as the FA rep on this internal communications taskforce.
    • Dues will increase for FA members.
  • Barry Bailey: EA Report
    • Educational Affairs met April 25 and May 8. The minutes of the meeting are available on the EA D2L page. Highlights include:
      • Discussion of adjunct role on EA in bylaws. The proposed amendments to remove the adjunct representative from the bylaws did not pass.
      • Curriculum workflow was presented.
      • Changes to professional/soft skills in curriculum
      • Library will have puppies to reduce stress, Wednesday 16.
      • Discussion of Math cut-off scores
  • Senate Standing Committees
    • Adjunct Affairs
      • Nothing to report.
      • Three members of this standing committee will be leaving the Senate in the fall. Please consider serving on this important standing committee.
    • Constitutional Committee
      • Term limit language
      • The constitution committee is tasked with drafting language for an amendment to the bylaws to create a HLC standing committee that will meet as needed.
        • Motion: Bill McFarlane
        • Second: Omar Conrad
        • Vote: Motion carries, unanimously
  • College-wide Committee Updates
    • Campus Safety – Nothing to report.
    • KOPS:
      • New Campus Deputy Police Chief – Michael Marchese Sr.
      • JCCC is the 7th safest campus in the country according to a study undertaken by ADT.
      • New First Aid course – Stop the Bleed – will be offered in June and July, also in fall PDD.
  • Communications Task Force on InfoShare
    • Have not met due to HLC site visit.
  • Adjournment:
    • Motion: Kay King
    • Seconded: Irene Schmidt
    • Call for the vote: Unanimously approved.
    • Meeting was adjourned 4:55.

Minutes – March 22, 2018

Johnson County Community College
Faculty Senate Minutes
March 22, 2018
CC 234, 3:00-5:00 PM

Senators Present:

Madison Huber-Smith, Bill McFarlane, Sharon Lundeen, Connie Farmer (Alt), Janette Funaro, Tatiana Scanlan, Bob Carney, Peggy Barlett, Geraldine Dotson, Traci Putnam, Paul Decelles, Todd Watson, Omar Conrad, Beth Edmonds, Kay King, Matthew Schmeer, Patrick Lafferty, Irene Schmidt, Judi Guzzy, Kristen Harth, Dennis Arjo for the Faculty Association, and Barry Bailey for Educational Affairs.

 

Senators Absent:

Sheryl Hadley, Susie Gibbar, Dan Eberle, and Scott Gilmore

  1. Call to Order at 3:02 PM
  2. Open Forum
    • Barry Bailey – Academic Support is accepting applications for $500 mini grants for Open Educational Resource (OER) implementation. To be considered, applicants must teach a course offered across multiple sections, and commit to converting at least one of their sections to OER materials. For full requirements and details, view the online application at this site. Contact Barry Bailey, Digital Projects Librarian, at ext. 4841 or bbaile14@jccc.edu with any questions. Applications must be submitted by March 31.
  3. Senate President’s remarks
    • Please be aware of upcoming elections for the Senate. Guidelines for elections can be found on the Faculty Senate blog. Also, consider running for a leadership position as a Faculty Senate Officer.
  4. Sheri Barrett (Director of Assessment, Evaluation, and Institutional Outcomes)
    • HLC Update on the site visit. The presentation provided context and overview for where we are in the process. In response to multiple questions about “worst case scenario” Barrett listed the various sanctions that HLC may put in place and provided some expectations for the site visit.
  5. Dennis Arjo: FA report
    • Negotiations are on-going. There is a session scheduled for tomorrow (Friday). If a tentative agreement is reached, this will be the final session. If no agreement is reached, negotiations will resume following the HLC site visit.
    • There was a discussion on the representation of adjuncts in negotiations. FA cannot negotiate on behalf of anyone but the bargaining unit and Adjunct Faculty are not part of the bargaining unit. There has been limited response for adjuncts to organize with a union.
    • There was a discussion of shortening the semester from 16 weeks to 15 weeks and the implications for pay, professional development, and accountability.
  6. Barry Bailey: EA Report
    • Will meet next week. Updating to curriculum software is ongoing and therefore no curriculum is being approved.
  7. Matthew Schmeer: AQIP Faculty Development Project (see Faculty Development AQIP Team Final Report; AQIP Cabinet Slides Final Presentation)
    • Schmeer provided some context for how the group was formed, members of the group, mission and actions taken. Major recommendations or requests:
      • Faculty development should be faculty led
      • Faculty development should be housed in the Academic Affair branch, under Dr. McCloud
      • The Center for Teaching and Learning should be reconstituted and supported by funding and Educational Technology staff
      • Distinguish between employee development and professional faculty development
      • Create a faculty committee or advisory board to coordinate with Professional Development Director
      • Evaluate travel funding
  1. Update: Academic Freedom Task Force
  2. Update: Renaming the Carlsen Center
    • Patrick Lafferty met with the Student Senate and shared the “Badger” Report. The students were receptive to taking steps to renaming the center.
  3. Senate Standing Committees
    • Adjunct Affairs – Seeking clarification on the Adjunct Faculty job description and how widely it’s been dispersed.
    • Communications – Nothing to announce.
    • Elections – Every division will need to elect at least one senator by March 31. At-Large elections will happen in April. Senate officers will be elected following the At-Large election.
    • Constitution Committee
      • Bob Carney moved that Constitution Committee review tenure-length options of the Faculty Senate Executive Committee to promote strategic direction and long-term vision for the Senate.
      • Seconded: Kay King
      • Points of discussion included:
        • How senators cycle on and off the Faculty Senate and the Executive Committee
        • Possibility of an ex officio member
        • The goal should be to avoid the reactionary nature of faculty groups and improve the goal-oriented vision of the senate.
      • Call for the vote:
        • Motion passed unanimously.
  4. AQIP proposal on initiatives was submitted for consideration.
  5. College-wide Committee Updates
    • Campus Safety – Met on March 7. Major topic of discussion dealt with the levels of threat with notification system. The time frame for the response depends on the degree of immediate safety threat. There are three levels of urgency: emergency notification, timely warning, and security/safety threat.
  6. Adjournment:
    • Motion: Beth Edmonds
    • Seconded: Kay King
    • Call for the vote:
      • Motion passed unanimously.

 

 

Minutes – February 15, 2018

Johnson County Community College
Faculty Senate Minutes
February 15, 2018
RC 175, 3:00-5:00 PM

Senators Present:

Madison Huber-Smith, Bill McFarlane, Sheryl Hadley, Sharon Lundeen, Janette Funaro, Tatiana Scanlan, Bob Carney, Deborah Kitchin (Alt), Peggy Barlett, Susie Gibbar, Geraldine Dotson, Traci Putnam, Paul Decelles, Todd Watson, Scott Gilmore, Omar Conrad, Patrick Lafferty, Irene Schmidt, Patrick Dobson, Judi Guzzy, and Kristen Harth.

Senators Absent:

Dan Eberle, Beth Edmonds, Kay King, Matthew Schmeer, Dennis Arjo for the Faculty Association, and Barry Bailey for Educational Affairs (and Distance Learning Advisory Committee)

  1. Call to Order at 3:01 PM
  2. Open Forum
  3. Senate President’s remarks
    • The President recognizes Tatiana Scanlan for receiving the Lieberman Teaching Excellence Award for Adjunct Faculty.
    • The President acknowledges the efforts of the Senate HLC Task Force.
    • Academic Freedom draft from Mickey McCloud mirrors the AAUP 1940 Statement on Academic Freedom with little modification. We are not being included in the conversation.
    • Badger and Levin Report on the public allegations involving Charles Carlsen is now publicly available online: http://digitallibrary.jccc.edu/digital/collection/p17280coll2/search
  4. HLC Task Force findings
    • The Task Force produced the AQIP Systems Portfolio Feedback Report (PDF)
    • Judi Guzzy gave a presentation of the summary review, highlighting the major findings of the Senate HLC Task Force.
    • Points of discussion include:
      • In 2005 JCCC was nominated for the Malcolm Baldridge National Quality Award.
      • Does the HLC team understand how community colleges differ from four-year colleges and universities? The feeling was that yes, they do have a sense of these differences.
      • We need to take note of this report and pursue opportunities to participate in the process.
      • Integration is a standard that few institutions achieve across the board.

Motion:

Bill McFarlane – Considering the recommendations by the HLC Task Force, I move that we form a temporary Faculty Senate task force to draft and submit one or more AQIP initiative proposals. The task force will determine the initiative(s), but special consideration should be given to the improvement of communication throughout the college. The task force will last no longer than March of 2018. (Second: Janette Funaro)

  • Discussion:
    • This is an accelerated time line.
    • We need to take an opportunity to speak to the issues raised in the feedback report during the site visit.
    • We should be honest and direct when discussing the issues at the college during the AQIP site visit.
    • How can we be thoughtful and come out with a better relationship with the administration.

Call for vote: Motion carries 19 for, 1 against.

Volunteers: Bill McFarlane, Janette Funaro, Beth Edmonds, Madison Huber-Smith

Motion:

Irene Schmidt – The JCCC Faculty Senate Summary Review – AQIP Systems Portfolio Feedback Report will be submitted to the Board of Trustees and the HLC site visit team. (Second: Bob Carney)

  • Discussion:
    • There is no guarantee that the report will be delivered to the site visit team.
    • The report will also be published on the Faculty Senate blog

Call for Vote: Motion carries unanimously

  1. Dennis Arjo: FA report – Unable to attend.
  2. Barry Bailey: EA Report – Unable to attend.
    • The January 24, 2018 minutes of the Educational Affairs meetings (PDF).
  1. Update: Academic Freedom Task Force
    • Addressed in the President’s remarks.
  2. Update: Renaming the Carlsen Center
    • Addressed in the President’s remarks.
  1. VOTE: Wall of Honor committee

Motion:

Bill McFarlane: Nomination of Kay King for this committee. (Second: Bob Carney)

Call for the vote: Motion carries unanimously

  1. Senate Standing Committees:
    • Adjunct Affairs – Adjunct Affairs Update from Irene Schmidt.
    • Communications – Nothing to announce.
    • Elections – Encourage faculty in your area to run for the At-Large positions.
    • Constitution Committee – Nothing to announce.
  1. College-wide Committee Updates
    • Campus Safety – In the past month there were 33 reports of employee injuries. This is slightly higher than average, but the severity of the injuries were not as serious. Be on alert for walk-off mats that pose a trip-and-fall hazard. Request that faculty attempt to fix mats that have fallen out of place. New mats have been ordered. Full report by Scott Gilmore.
    • KOPS – Be aware that the campus is a different environment than K-12 (i.e. concealed carry). The recent attack on campus occurred three hours before an alert was sent to staff, faculty, and students.
    • DLAC – Faculty Senate report from Chris Imm (PDF).
  1. Adjournment: 4:39.

Motion: Bill McFarlane (Second: Madison Huber-Smith)

Call for the vote: Motion passed unanimously.

Minutes – January 18, 2018

Johnson County Community College
Faculty Senate Minutes
January 18, 2018
RC 175, 3:00-5:00 PM

Senators Present: Madison Huber-Smith, Bill McFarlane, Sheryl Hadley, Sharon Lundeen, Janette Funaro, Tatiana Scanlan, Bob Carney, Peggy Barlett, Susie Gibbar, Geraldine Dotson, Traci Putnam, Paul Decelles, Dan Eberle, Scott Gilmore, Omar Conrad, Beth Edmonds, Kay King, Patrick Lafferty, Matthew Schmeer, Irene Schmidt, Patrick Dobson, Judi Guzzy, Kristen Harth, Dennis Arjo for the Faculty Association, and Barry Bailey for Educational Affairs (and Distance Learning Advisory Committee).

Senators Absent: Todd Watson

  1. Call to Order at 3:02
  1. Open Forum
  1. Senate President’s remarks

David Young (Foreign Languages) sadly passed away. His humor and passion for teaching will be sorely missed.

As we begin the spring semester, please be aware that there are many issues that may arise in the immediate future but how these will come to fruition is unclear. Three issues requiring our attention: role of the adjuncts, a statement of academic freedom, and the chairs model.

There is a lack of inclusion of a cohesive faculty voice in this process. We should share what we know, but speculation and hearsay should be avoided.

The Chairs model will be part of the upcoming contract negotiations.

 

  1. VOTE: December minutes

Motion: Omar Conrad

Second: Matthew Schmeer.

Call for the vote: Motion passed unanimously.

 

  1. Janette Funaro: Adjunct inclusion

Role of adjuncts was to be a topic of discussion at the spring Faculty Meeting, but the meeting was cancelled due to inclement weather. This leaves the question of the role of adjuncts and their responsibilities at the college in question.

Janette shared a statement on adjunct roles and responsibilities shared by Larry Reynolds, Dean of Communication, English and Journalism, and acting Dean of Business:

I wanted to take a minute and talk about the role of full-time and adjunct faculty at the College. As I think most of you know, there has been discussion for at least the last two years regarding the role of full-time faculty at JCCC. This started with a reworking of the full-time job description in the spring of 2016, continued with the “engagement” discussion in 2016-2017, and was codified by Dr. McCloud’s inaugural all-faculty meeting message: full-time faculty should own the institution.

The circumstances that brought us to that moment were years in the making as the College expanded programs and added faculty – not always full-time. As the model of higher education changed and the hiring of adjuncts became more commonplace, the roles of faculty also shifted. Rightly so, adjunct faculty were included in an advisory role in discussions of all kinds of academic matters. Unfortunately, as the adjunct role grew, the institution lost sight of what adjunct faculty were hired – and paid – to do. Namely, to teach classes and work with students. Somewhere between inclusion of adjuncts as advisors and where we are today with delegation of responsibilities, we minimized the role of full-time faculty and added to the burden of adjuncts.

Toward that end, we are continuing to clarify the role of full-time faculty. As the discussion has progressed, it has become clear we need to reinvest the full-time faculty with the responsibility of decision making in curriculum, policy, and procedure. Functionally, that will mean different things to different departments and divisions. In some areas, that will mean no change. In other areas, changes will be necessary to place the responsibility back on the full-time faculty who are being compensated for carrying out those duties. For this division and some of our departments, that means we will need to re-write the bylaws and/or change procedure because we have woven the adjuncts in to some of those formal decision-making roles as formal voting members. It will also mean that any formal committee work must be undertaken by full-time faculty.

Adjunct faculty are indispensable to the instructional operation of our departments, not only in teaching but also in providing advice and counsel. They should not, however, be saddled with the formal responsibilities they are not required to do or compensated for as part of their contract.

Remarks: Adjuncts are not required to take on additional tasks but they are not prohibited or excluded from participating in tasks as they see fit. However, many adjuncts will take on additional work if they think it will lead to full-time or tenure-track employment.

When Dr. McCloud addressed the faculty during his inaugural All Faculty Meeting he stated that it is the faculty (or full-time faculty) who own the college.

Does the role of adjuncts really diminish the standing of full-time faculty? Or, does this divest adjuncts from their full participation in the governance of the college?

Is this a policy that is equally and uniformly disseminated to all academic divisions? No. This has not been universally communicated and it has not been officially released.

Given current trends in Higher Education, colleges and universities would not function without the contribution of adjuncts.

Dr. McCloud will be extended an invitation to address the Senate on the topic of adjunct roles and responsibilities.

Attendance at the Professional Development Session for Adjuncts this Saturday, is strongly encouraged. This may be the only opportunity to hear officially from administration on this issue.

Course By Arrangement is an ongoing issue and it has an adverse financial effect on adjunct faculty.

Can we create a policy at the college that considers the average number of students taught overall? This would allow smaller sections to be folded in to the aggregate teaching load.

The Faculty Senate’s Adjunct Affairs Committee will continue to follow the college’s trends and policies concerning the above information. Currently, the Committee is awaiting the Adjunct Job Description as promised by Dr. McCloud.

 

  1. Update: Academic Freedom Task Force

The Academic Freedom Task was created during the December meeting, but needs volunteers. Representatives from Faculty Senate are Patrick Lafferty and Janette Funaro.

 

  1. Update: HLC Task Force

Members of the HLC Task Force are: Judi Guzzy, Beth Edmonds, Irene Schmidt, and Bob Carney. They are tasked with reporting on the systems feedback to the HLC. The goal is to have the report submitted to HLC as a third party statement by March. They should be recognized for their significant insights and contribution to the process.

 

  1. Update: Renaming the Carlsen Center

No traction on this issue. Our next step is to reach out to the Student Senate. Patrick will contact leadership in the Student Senate.

Remarks: The only way to get movement on this issue is to generate community support for removing Carlsen’s name.

 

  1. Dennis Arjo: FA Report

Negotiations: FA and Administration will be exchanging letters at the beginning of February.

Faculty Association meetings will take place on the fourth Thursday of the month 3:30 GEB 342.

 

  1. Barry Bailey: EA Report

The minutes from the December meeting of Educational Affairs are accessible through D2L and the Educational Affairs Infoshare site.

Changes have been made to curriculum in a number of areas. Upcoming discussions include changes to General Education Student Learning Outcomes and issues surrounding cross-listed courses.

 

  1. Senate Standing Committees

Adjunct Affairs – will meet today to schedule the next meeting.

Communications – Nothing to announce.

Elections – Elections will take place in April. This is for open positions on the Senate and for the Executive Committee of the Senate.

Constitution Committee – Nothing to announce.

 

  1. College-wide Committee Updates

DLAC (January report by Chris Imm) discussions included:

Course delivery designation: Online, Hybrid, and Face-to-face.

Day-one Access and how to better convey options to the students.

Reminder on the transition to Canvas. We need to confirm to exact date when faculty lose access to D2L.

KOPS – Look for “KOPS Talk” a monthly newsletter.

 

  1. Adjournment: 4:55.

Motion: Bill McFarlane

Seconded: Madison Huber-Smith

all for the vote: Motion passed unanimously.