Minutes – October 16, 2018

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Johnson
County Community College
 
Faculty
Senate Agenda
 
October
16, 2018
 
RC 157,
3:00-5:00 PM

Senate
Roll Call
 

Attend 

Senate
Roll Call
 

Attend 

Arts
and Design, Humanities and Social Sciences:
 

 

Science: 

 

William
McFarlane
 

Todd
Watson
 

Madison
Huber-Smith (Leave)
 

Open 

 

Business: 

 

Technology: 

 

Sheryl
Hadley
 

Scott
Gilmore (Leave)
 

Shahla Nikravan 

Howard Hendren 

Communications: 

 

At-Large: 

 

Tatiana
Scanlan
 

Omar
Conrad
 

Janette
Funaro
 

Beth
Edmonds
 

CIS/IT 

 

Scott
Craig
 

Bob
Carney
 

Justin
Dunham
 

Suzanne
Smith
 

Patrick
Lafferty
 

Health
Care:
 

 

Jeffrey
Oden
 

Susie Gibbar 

12-Month: 

 

Nanette LaNier 

Kristen Harth 

Math: 

 

Jessica
Tipton
 

Frankie
Wainwright 

 

 

Geraldine
Dotson
 

Guests 

 

Alternates 

 

Melany
Harvey 

 

Shirley
Wing, 12-month
 

 

 


 Jim
Pettitt, ADHSS

 

 

 

  1. There
    was not a call to order due to the lack of quorum at 3:20 PM. Due to
    confusion about protocol, a first-time alternate did not sign in,
    but was present for the entire meeting. Although the Senate met
    quorum, the meeting continued in a non-formal format.

  1. Open
    Forum
     – No
    comments.
     

  1. Senate
    President’s Remarks
    : 

  1. Bill
    stressed the importance for each division to have alternate
    senators available to attend Senate meetings
     in
    their absence. (This conversation stemmed from the fact that we
    did not reach a quorum and could not conduct business as usual.)
     

  1. Bill
    welcomed the new CIS/IT Senator
    , Suzanne
    Smith and the Alternate from ADHSS, Jim Pettitt.

  1. The
    minutes from the 9/18/2018 Senate meeting have not been approved.
    Only 10 Senators have voted using our online voting method.
     

  1. Bill
    discussed possible changes to how the minutes are approved. The
    Senate discussed different options on processing minutes. The
    current process of approving Senate minutes will stand.
     

  2. Bill
    requested the minutes be sent out to department faculty
    after approval.
     

  3. Dr.
    McCloud will be at the next meeting to present
    changes to the chair model. The

    release
    time hours will be reviewed
     along
    with issues he dealt with during the decision-making process. 
     

  1. Updates
    and Actions – Senate Priorities Working Groups
     

HLC
Matters and Shared Governance
 –
Bill
McFarlane
 reported
the following:

  1. Dr.
    McCloud has started on a three-step process to arrive at a shared
    governance model for JCCC
     

Step
1
 Dr.
McCloud is compiling the following profiles on each JCCC
Committee:
 

  1. What
    committees are functioning on campus
     

  2. Who
    serves on each committee
     

  3. Define
    the committee’s mission

  4. Seek
    faculty input for accuracy of current committees, their membership,
    and their mission

Step
2 – After the list is compiled, Dr. McCloud will create a flow
chart:

  1. The
    flow chart will outline to whom or where each
    committee reports

  2. Based
    on the mission of the committee, the committee will be defined as
    a recommending or decision-making body  

  3. The Senate
    will provide input in how the flowchart is constructed
     

Step
 Define
how the committees will communicate
:

  1. Decide how issues
    and information will be communicated to faculty

  2. Where
    records or minutes will be stored to allow for transparency

  3. Steps
    1, 2, and 3 have a target completion date of May 2018

 

  1. Dr.
    McCloud is considering the following options to address syllabi and
    grading standards:
     

  1. Option
    1 – Faculty is required to use the syllabi feature in
    Canvas. This option does not address grading and entering
    students
     assignments
    in Canvas on a
    timely
    basis
     

  2. Option
    2 – Deans have access to everyone’s Canvas shell and
    could conduct “spot checks.” (Access is currently used
    for emergency purposes.)

  1. Senate
    comments regarding syllabi and grading: What is a reasonable
    time frame for grading to be completed? Can the grading time frame
    be addressed in the syllabi? Different
    courses/curricula
     need to
    allow for different time parameters. Senators expressed concerns
    about spot checking faculty. DLAC addressed the random
    checking question
    When
    you agree to Canvas training
    , you
    agree to keep syllabi and grading current
    . 

Professional
Development
 Working
Group
: Sheryl Hadley
reported the committee is working with Farrell Jenab on the
following:
 

    1. Recommend
      name change for adjuncts from the current “instructor,”
      which is now in the Adjunct Faculty Job Description, back to
      adjunct
      faculty member
      .”  

    2. Farrell
      is editing the adjunct faculty handbook and hoping to
      have it completed by
       December 1,
      2018. It will then go to the Adjunct Affairs Committee for review
      before it’s published.

    3. Farrell is setting
      up an advisory board for professional development. She’s
      hoping to have one member from each Division. The task force
      discussed compensation for adjunct faculty who
      are elected to advisory committees
       

Continuous
Quality Improvement Working Group (CQI)
:
Janette Funaro
reported the following: 
 

    1. HLC
      requested JCCC develop
       a
      formal process to deal with academic dishonesty so that a sort
      of “clearinghouse” exists for students who may be found
      cheating in multiple classes. This would also include rewriting the
      student appeal process. HLC is requesting a best practice
      outline of how to avoid or discourage academic dishonesty. 
       

    2. Diversity
      Task Force 
      – The
      first meeting is Friday, October 19. The
      committee is currently made up of 11 members who will be
      working on several tasks regarding equity, diversity and inclusion.

Sean Daley

Shahla
Nikravan

Tai Edwards

Catherine
Schrag

Janette Funaro

Ed Smith

Jessica Garcia

Andrea Vieux

Kristy Howell

Perla Weaver

Tonia Hughes

List of committee deliverables.

  1. A report on best
    practices for faculty development and faculty action, and for a
    comprehensive diversity program at a community college.

  2. A faculty
    development plan for DEI on our campus

  3. A faculty action
    plan for DEI on our campus.

  4. A report to
    Cabinet on our work complete with our recommendations for what is
    needed on our campus.

 

  1. Faculty
    Association: Dr. Melanie Harvey reported on the following
    items
     

  1. An
    email was sent informing faculty members that their contracts were
    ready to be signed. (Contracts would be available on Wednesday in
    HR.)

  1. Dr.
    Sharon Gusky, a community college professor, was selected
    to judge submissions for JCCC’s Distinguished
    Service Award.
     The
    awards process has been revamped so that the criteria is clear and
    that it recognizes those faculty members who go “above and
    beyond” their daily job duties.

  1. The
    Calendar Committee is working on the newly negotiated 15-week
    calendar which takes effect in the 2020/2021 academic year. The FA
    is looking into class structures that will meet KBOR
    requirements. They will also conduct research on other institutions
    that have a 15-week + finals schedule.
     

 

  1. Updates
    from college-wide committees:
      

 

DLAC
committee: 
Sheryl
Hadley
 reported
DLAC set
 up
a Canvas site for its members. DLAC is also looking at changing its
name to the “Online Learning Advisory Committee,” or
OLAC.
 

 

KOPS: Tatiana
Scanlan reported
 JCCC
is the 7
th safest
campus in the country. KOPS reported there were no conceal
carry incidents
Tatiana discussed the locations of
life-saving equipment systems for each building. More classrooms will
be provided with locked doors for student and faculty safety. West
Park campus had no incidents to report. JCCC also has a
safety app for cell phones
. 

 

Calendar
Committee: 
Sheryl
Hadley reported the committee 
would
review start and stop time of JCCC classes
The
JCCC class schedule needs to allow students 10 minutes to reach the
KU campus. The calendar issues will be addressed by
Dr. McCloud
. 


  1. Senate
    Standing Committees
     

Adjunct
Affairs
:  Howard
Hendren reported 
the
committee needs a 2
nd full-time senator
to be on the committee. Adjunct faculty handbook is being reviewed
and the committee is recommending a change in adjunct pay
periods. 
 

Communications –
No report.
 

Elections –
No report. 
 

Constitution
Committee – No report.

 

  1. Ed
    Affairs – CIS/IT Passed through several curriculum changes and
    BIO Sciences suspended their program and certificate.

  1. Motion
    to Adjourn was made by Bob Carney at 4:40. Motion was seconded
    by Howard Hendren. The motion carried.

Minutes – September 18, 2018

Johnson County Community College
Faculty Senate Minutes
September 18, 2018
RC 157, 3:08-4:55 PM

Senators Present:

Bill McFarlane, Madison Huber-Smith, Sheryl Hadley, Shahla Nikravan, Janette Funaro, Tatiana Scanlan, Bob Carney, Nanette Lanier, Susie Gibbar, Frankie Wainwright, Howard Hendren, Omar Conrad, Justin Dunham, Scott Craig, Beth Edmonds, Patrick Lafferty, Geraldine Dotson, Charles Todd Watson, Kristen Harth, Jeff Oden.

Guests in Attendance:

VP Academic Affairs/CAO Dr. McCloud

Senators Absent:

Scott Gilmore (scheduled instruction Fall 2018), Jessica Tipton (on sabbatical)

  1. Senate was called to order at 3:08 PM by President, Bill McFarlane.
  2. Open Forum: No comments were expressed during the Open Forum.
  3. Senate President’s Remarks – Bill’s remarks on working groups:
    1. The working groups are temporary groups. The purpose of keeping the groups temporary is to avoid rewriting the constitution.
    2. The working groups need to take care of their assigned priorities. Once the group completes their task, they will shut down.
    3. The Senate needs to stay informed and keep apprised of working group activities.
    4. Bill would like senators to serve on at least one working group or sub-committee.
  4. Dr. McCloud spoke to the following:
    1. Reviewed the need of our administration to access both faculty and adjunct syllabi and to monitor faculty grading. The administration is open to less intrusive methods of verifying the
      use of syllabi and gradebooks.
    2. The objective is for grading to completed on a timely basis. “Timely” varies by discipline and assignment. There is no college-wide standard.
  5. Updates and Actions – Senate Priorities Working Groups
    1. Professional Development – Scott Craig reported:
      1. Discussed how to expand professional faculty development days and activities. Alternate scheduling is a possibility.
      2. Discussion took place about the purpose of the Teaching and Learning center. Some suggestions were a faculty lounge or a centralized location for students to view teacher
        learning.
      3. Travel funding is dividing up from a lot of different sources and different procedures for each department and grants.
      4. Questions:
        1. Is there flexibility in spending on professional
          development and what other monies are available?
        2. Continuous Quality Improvement (CQI) – Janette Funaro reported:
          1. Currently reviewing AQIP process to determine what is working is and what is not working.
          2. JCCC will be looking for programs to support outcome-based competencies.
      5. JCCC will manage AQIP projects by providing smaller, more manageable parts.
      6. Need to improve the process and assignment of committees.
    2. HLC has mandated JCCC to approve diversity on campus. Two or three groups are looking into diversity as well. Faculty need to be more involved in the diversity discussion.
    3. HLC Matters and Shared Governance – Bill McFarlane reported:
      1. Shared Governance will be a three-step process:
        1. Step 1: Dr. McCloud is cleaning up the committee and committee member list. The list will be updated and reviewed to show which committees are active and functional. This list will be circulated via an email from Dr. McCloud to all faculty for verification and revision.
        2. Step 2: Consideration for how committees are structured.
        3. Step 3: What should the JCCC committee structure look like (FA, Senate and Ed Affairs)?
  6. Janette Funaro made the following motion:
    1. The HLC Site Team Report identified diversity of faculty and staff as an area for improvement at JCCC. According to Sheri Barrett, this will be addressed by the administration. We as faculty currently have no centralized or common way of addressing – or even discussing – issues of Diversity, Equity and Inclusion (DEI) within our faculty community, within our campus community, and within our own classrooms with our students. In order for JCCC faculty to better understand and to promote diversity, equity and inclusion with one another, with the campus community and with their students, I move that we form a task force with the goals of 1) researching existing DEI efforts at JCCC and best practices at other institutions, 2) creating a plan for DEI faculty development, 3) identifying faculty-implemented strategies for promoting inclusion among our students and equitable outcomes for those students. The task force itself will outline more clearly its goals, its methods for reaching those goals and an assessment of its work, as well as a determination of next steps. It will also determine its timeline. The task force should include representation from as many divisions as possible, but should also be diverse in its make-up. It need not be populated from the ranks of the FS. Instead, senators will be asked to request volunteers, one from each division, or to forward suggestions for possible members to Janette Funaro
    2. Patrick Lafferty seconded the motion
    3. Motion carried by voice vote
  7. President’s Senate Communications review:
    1. Bill McFarlane had an open discussion with the Senate on which communications protocols are working and what’s not.

      1. Successful Modes of Communication:

        1. Conversational town halls (as opposed to one-way lectures)
        2. Email (if used properly). Subject line must be specific, priority is given to emails sent from chairs or dean. Body of the email should be brief and relevant.
        3. Infolist for campus-wide events and announcements.
        4. JCCC Homepage
        5. Topic- or department-specific Canvas course shell
        6. Some departments maintain a roster of all departmental faculty, their committee obligations, and the role of the committee or taskforce.
      2. Unsuccessful Modes of Communication:
        1. Email lists are not current, part-time faculty are not always included.
        2. Department meetings have scheduling challenges, especially for part-time faculty, not enough time to deliver content.
        3. Not using the Faculty Senate as a forum.
        4. Campus-wide “big stuff” discussions and decisions are not communicated in an effective or inclusive manner.
      3. Opportunities for Communication
        1. Need for better/basic communication training.

          1. Awareness of instant messaging system and email protocols (difference between reply and reply all).
          2. Consider third party applications (Slack)
          3. Return to Polsky Theater for All Faculty and Town Hall meetings.
  8. Faculty Association Report – No report.
  9. Ed Affairs Report – Bill McFarlane made the report for Teresa.
    1. There are two ongoing discussions in EA:

      1. Student learning outcomes are being redone for general education.
      2. JCCC is working on removing barriers for enrollment, specifically not having “F” GPAs transferred over to JCCC. JCCC will ignore all “F” grades on a student transcript.
  10. Updates from College-wide Committees
    1. DLAC –No report
    2. KOPS– No report
  11. Senate Committee Reports:
    1. Communications – Committee will be meeting to discuss ways to improve Senate communications.
    2. Elections – Vacancies need to be filled.
    3. Constitution Committee – No report
    4. Adjunct Affairs –No report, will meet after the Senate adjourns.
  12. Meeting Adjourned 4:55 PM
    1. Motion: Patrick Lafferty made a motion to adjourn at 4:55 PM.
    2. The motion was seconded by Bob Carney.
    3. The motion carried unanimously.

Minutes – August 28, 2018

Johnson County Community College
Faculty Senate Minutes
August 28, 2018
RC 175, 3:03-4:55 PM

Senators Present: Bill McFarlane, Madison Huber-Smith, Sheryl Hadley, Shahla Nikravan, Janette Funaro, Tatiana Scanlan, Bob Carney, Nanette Lanier, Susie Gibbar, Frankie Wainwright, Howard Hendren, Omar Conrad, Justin Dunham, Scott Craig, Beth Edmonds, Patrick Lafferty, Jeff Oden, Charles Todd Watson, Kristen Harth.

Guests in Attendance: VP Academic Affairs/CAO: Dr. McCloud, FA President: Dr. Melanie Harvey, Director, Faculty Development: Farrell Jenab, and Director of Assessment and Evaluation of Institutional Outcomes: Sheri Barrett.
Senators Absent: Scott Gilmore (scheduled instruction Fall 2018),
1. Senate was called to order at 3:03 PM by President, Bill McFarlane

2. Senate President Bill McFarlane welcomed the Senate back in session and had each Senator introduce themselves. Bill shared his expectations for each Senator and the ground rules for Senate meetings:

A. Expectations for a Senator.
i. Show up for meetings
ii. Communicate with their respective departments and divisions
iii. Serve on committees

B. Ground rules and what is required during Senate meetings
i. Senate Meetings will be conducted under Roberts Rules of Order
ii. Senators will be required to raise their hand to be recognized
iii. Limit your comments to the topic under discussion when you have the floor

3. Open Forum

A. Janette Funaro is preparing a motion to form a task force to explore the reestablishment of the Office of Diversity, Inclusion, and Equity at JCCC.

B. Omar Conrad indicated that he was disappointed that the faculty lunch area is no longer available. Patrick Lafferty indicated he would check into space for the faculty members.

C. Barry Bailey is working with Senate President Bill McFarlane on state-level OER Open Education Resources.

D. Dr. McCloud spoke to the following:
i. LMS learning utilization and expectations for faculty
ii. Review faculty syllabus expectations and requirements
iii. The formation of a committee to address the increasing cost of textbooks
iv. Reviewed college committee structure, and repository of minutes
v. Faculty and staff are now required to complete sexual harassment training before December 1st.

4. Senate President’s Remarks:

I’d like to take a moment of personal privilege and share a few thoughts on the Senate. In particular, I’d like to consider where the Senate has been, where we find ourselves today, and the potential this body holds for the future.

I feel a sense of personal ownership of the Senate. Seven years ago, I served on the Faculty Association task force charged with developing a model for the Faculty Senate. Both the FA and the faculty, including part-time and full-time professors, librarians, and counselors, voted to approve the formation of the Senate. Although the vote was not unanimous, the Senate had a strong mandate from its beginning.

At that time, we were motivated by a number of concerns. Central among these was shared governance. I raise this point now to underscore the difficulty we’ve had as a community to address the issue. This is not a new problem. I believe that most of us would agree that there is much work to be done. Today, we have an opportunity to continue the work.
From the time that I served on the Senate task force and over the past few years that I have had the privilege to serve as a Senator, I felt that this group has tremendous potential to contribute to the college. To guide us towards that potential, I’m going to ask that everything we do here be directed towards a product or a process. Ideally, every motion should result in a tangible improvement to what we do as faculty and how we function within the college culture. From my perspective, the priorities that we are about to consider follow these guidelines. What we do this year will lay the groundwork for years to come.

Because of the nature the Senate, nothing we do is in isolation. This means that we must communicate, coordinate, and collaborate with others beyond the Senate. In a moment, we’ll consider the priorities for the upcoming year. I believe our success with each of these priorities depends on how well we can work with different faculty groups, college offices, and administrators. I hope that you’ll find me as open to working with you as I am asking you to be with them.

5. President’s Senate Priorities: Bill McFarlane shared future direction and priorities for the Senate.
A. Shared Governance in coordination with Dr. McCloud
B. Professional Development for the faculty in coordination with Farrell Jenab
C. HLC Continuous Quality Improvement in coordination with Sheri Barrett
D. Travel Funding for faculty development
E. Adjunct Faculty Handbook
6. Voting:
A. Motion: Bill McFarlane made a motion to form the following three committees to support the above Senate priorities:
i. Professional Development
ii. Continuous Quality Improvement – Initiatives
iii. HLC Matters and Shared Governance
B. The motion was seconded by Bob Carney
C. The motion carried unanimously
D. Senators signed up for the following committee assignments:

HLC Matters and Shared Governance Working Group
C Tod Watson
Howard Hendren
Scott Craig
Bob Carney
Beth Edmonds
Jason Lamping – Not active until spring semester
Scott Gilmore – Not active until spring semester

Continuous Quality Improvement Working Group
Jeff Oden
Omar Conrad
Janette Funaro
Beth Edmunds

Faculty Professional Development Working Group
Justin Dunham
Madison Huber-Smith
Kristen Harth
Frankie Wainwright
Susie Gibbar
Nanette Lanier
Tatiana Scanlan
Sheryl Hadley
Shahla Nikravan

7. Faculty Association Report – Dr. Melanie Harvey
A. Reported on current negotiations between FA and JCCC
B. Commented on the need to get faculty committee defined and assigned a reporting structure.

8. Ed Affairs Report – Howard Hendren
A. No report
B. Curriculum system is now operational

9. Senate Committee Reports
A. Communications – No report: Assigned members: Bob Carney, Patrick Lafferty, and Scott Craig
B. Elections – No Report: Assigned members: Janette Funaro, Beth Edmonds, and Susie Gibbar
C. Constitution – No report: – Janette Funaro
D. Adjunct Committee – No Report: Assigned members: Sheryl Hadley, Shahla Nikravan, Tatiana Scanlan, Frankie Wainwright, Jeff Oden and Madison Huber-Smith
E. DLAC –No report: Sheryl Hadley
F. KOPS– No report: Janette Funaro

10. Meeting Adjourned 4:55 PM
A. Motion: Patrick Lafferty made a motion to adjourn at 4:55 PM
B. The motion was seconded by Bob Carney
C. The motion carried unanimously

Minutes – May 10, 2018

Johnson County Community College
Faculty Senate Minutes
May 10, 2018
RC 175, 3:00-5:00 PM

Senators Present:

Madison Huber-Smith, Bill McFarlane, Sheryl Hadley, Sharon Lundeen, Janette Funaro, Tatiana Scanlan, Bob Carney, Debbi Kitchin (Alt), Peggy Barlett, Traci Putnam, Todd Watson, Scott Gilmore, Omar Conrad, Beth Edmonds, Kay King, Matthew Schmeer, Patrick Lafferty, Irene Schmidt, Judi Guzzy, Kristen Harth, and Barry Bailey for Educational Affairs.

Guests in attendance:

Farrell Jenab (Faculty Development Coordinator)

New Senators:

Jessica Tipton (Academic Support), Frankie Wainwright (Math), Shirley Wing (Academic Support, Alt.), Jeffery Oden (Env. Science, Adjunct)

Senators Absent:

Susie Gibbar, Geraldine Dotson, Paul Decelles, Dan Eberle

  • Call to Order at 3:03 PM
  • Open Forum
    • Sharon Lundeen. Sharon will submit the adjunct attendance for the semester for reimbursement.
    • Beth Edmonds – All faculty, including adjuncts, communication via email lists is problematic but every effort is made to update the list as needed.
  • Senate President’s remarks:
    • Welcome to new Senators, farewell to those who are concluding their terms.
    • It has been an honor serving as President for the past two years.
  • Voting
    • April Minutes
      • Motion: Peggy Barlett; Second: Bob Carney
      • Voting: Motion carries, unanimously
    • Ex officio amendment vote.
      • The proposed language:
        • “Presidents shall serve in an ex officio, non-voting capacity on the Executive Committee for one year following their last year of service as president. During this year, past-presidents shall function as an advisor to the newly elected president. The role of past-president does not preclude any other responsibilities or obligations they hold as a senator.”
        • Motion: Constitution Committee
        • Vote: Motion carries, unanimously.
    • Senate Officers election
      • President – Bill McFarlane – approved by unanimous acclamation
      • Vice-President – Janette Funaro – approved by unanimous acclamation
      • Secretary – Bob Carney – approved by unanimous acclamation
      • At-Large – Beth Edmonds – approved by unanimous acclamation
      • At-Large (Adjunct) – Madison Huber-Smith – approved by unanimous acclamation
    • KOPS representative (1 FT, 1 PT) – Summer meeting on June 6, 2018
      • Fulltime – Janette Funaro
        Adjunct – Tatiana Scanlan
      • Voting: Motion carries, unanimously
    • DLAC Representative – Sheryl Hadley
      • Voting: Motion carries, unanimously
  • Math cut scores/EA issue – Beth Edmonds
    • Math cut scores for all courses have been adjusted to the levels of neighboring institutions, which are lower than those at JCCC. This decision was made by Dr. Gurbhushan Singh, Assoc. Vice President, Academic Affairs, among others. These changes will likely go into effect in October and effect spring 2019 enrollment.
    • Historically, the cut scores at JCCC were based on extensive study of our local population. The current cut scores have been in place since 2004. Success rates in Math courses are above the success rates across Kansas. The reasons for these differences is complicated and extends beyond placement criteria.
    • There were some changes in Ed Affairs to the procedures regarding placement score approvals. The placement scores required documentation in CIM and approval through the Division Dean by March 1st. From May 10, 2017 on they do not require subsequent approval. Because it is not clearly stated if faculty of administration are permitted to make these changes, it contributes to this issue. Moreover, decisions regarding placement scores are considered a management right.
    • Although it was not discussed during the May 10 Senate meeting, a discussion in regard to a policy amendment on the documentation of placement scores affecting course registration requirements in Educational Affairs on Wednesday May 9 is relevant: “Changes to test scores were deemed the responsibility of the department, not requiring Ed Affairs knowledge or approval and changes to the course master be requested and documented within the curriculum system” (emphasis added).
    • How these decisions are made are not data-driven. The course correction two years from now will not take into account in-house decisions. It will reflect what other colleges are doing and this is not appropriate.
    • At the base of this issue is the question, “Do faculty control curriculum?” Some of these decisions may be influencing senior faculty to opt for retirement.
  • HLC: Debrief and Reactions
    • Points of discussion included:
      • Rhonda Barlow’s statement in the Faculty Forum
      • Many examples of a lack of faculty involvement in shared governance were provided.
      • The role of adjunct faculty has been diminished and it is not clear what – if any – is the forum for adjunct input.
      • The rumors that the Deans were the focus of criticism and attacks do not reflect the content of the forum.
      • The Senate should pay careful attention the HLC report, specifically references to faculty participation and role in shared governance. Where areas for improvement are identified, the Senate should be prepared to provide concrete solutions to statements regarding the HLC report
  • Jessica Tipton (on behalf of Dennis Arjo): FA Report
    • Discussion of BOT decreasing the Mill Levy
    • Negotiations resume May 16, 2:00-5:00 PM
    • Infoshare will be replaced this summer. Rhonda Barlow will serve as the FA rep on this internal communications taskforce.
    • Dues will increase for FA members.
  • Barry Bailey: EA Report
    • Educational Affairs met April 25 and May 8. The minutes of the meeting are available on the EA D2L page. Highlights include:
      • Discussion of adjunct role on EA in bylaws. The proposed amendments to remove the adjunct representative from the bylaws did not pass.
      • Curriculum workflow was presented.
      • Changes to professional/soft skills in curriculum
      • Library will have puppies to reduce stress, Wednesday 16.
      • Discussion of Math cut-off scores
  • Senate Standing Committees
    • Adjunct Affairs
      • Nothing to report.
      • Three members of this standing committee will be leaving the Senate in the fall. Please consider serving on this important standing committee.
    • Constitutional Committee
      • Term limit language
      • The constitution committee is tasked with drafting language for an amendment to the bylaws to create a HLC standing committee that will meet as needed.
        • Motion: Bill McFarlane
        • Second: Omar Conrad
        • Vote: Motion carries, unanimously
  • College-wide Committee Updates
    • Campus Safety – Nothing to report.
    • KOPS:
      • New Campus Deputy Police Chief – Michael Marchese Sr.
      • JCCC is the 7th safest campus in the country according to a study undertaken by ADT.
      • New First Aid course – Stop the Bleed – will be offered in June and July, also in fall PDD.
  • Communications Task Force on InfoShare
    • Have not met due to HLC site visit.
  • Adjournment:
    • Motion: Kay King
    • Seconded: Irene Schmidt
    • Call for the vote: Unanimously approved.
    • Meeting was adjourned 4:55.

Minutes – March 22, 2018

Johnson County Community College
Faculty Senate Minutes
March 22, 2018
CC 234, 3:00-5:00 PM

Senators Present:

Madison Huber-Smith, Bill McFarlane, Sharon Lundeen, Connie Farmer (Alt), Janette Funaro, Tatiana Scanlan, Bob Carney, Peggy Barlett, Geraldine Dotson, Traci Putnam, Paul Decelles, Todd Watson, Omar Conrad, Beth Edmonds, Kay King, Matthew Schmeer, Patrick Lafferty, Irene Schmidt, Judi Guzzy, Kristen Harth, Dennis Arjo for the Faculty Association, and Barry Bailey for Educational Affairs.

 

Senators Absent:

Sheryl Hadley, Susie Gibbar, Dan Eberle, and Scott Gilmore

  1. Call to Order at 3:02 PM
  2. Open Forum
    • Barry Bailey – Academic Support is accepting applications for $500 mini grants for Open Educational Resource (OER) implementation. To be considered, applicants must teach a course offered across multiple sections, and commit to converting at least one of their sections to OER materials. For full requirements and details, view the online application at this site. Contact Barry Bailey, Digital Projects Librarian, at ext. 4841 or bbaile14@jccc.edu with any questions. Applications must be submitted by March 31.
  3. Senate President’s remarks
    • Please be aware of upcoming elections for the Senate. Guidelines for elections can be found on the Faculty Senate blog. Also, consider running for a leadership position as a Faculty Senate Officer.
  4. Sheri Barrett (Director of Assessment, Evaluation, and Institutional Outcomes)
    • HLC Update on the site visit. The presentation provided context and overview for where we are in the process. In response to multiple questions about “worst case scenario” Barrett listed the various sanctions that HLC may put in place and provided some expectations for the site visit.
  5. Dennis Arjo: FA report
    • Negotiations are on-going. There is a session scheduled for tomorrow (Friday). If a tentative agreement is reached, this will be the final session. If no agreement is reached, negotiations will resume following the HLC site visit.
    • There was a discussion on the representation of adjuncts in negotiations. FA cannot negotiate on behalf of anyone but the bargaining unit and Adjunct Faculty are not part of the bargaining unit. There has been limited response for adjuncts to organize with a union.
    • There was a discussion of shortening the semester from 16 weeks to 15 weeks and the implications for pay, professional development, and accountability.
  6. Barry Bailey: EA Report
    • Will meet next week. Updating to curriculum software is ongoing and therefore no curriculum is being approved.
  7. Matthew Schmeer: AQIP Faculty Development Project (see Faculty Development AQIP Team Final Report; AQIP Cabinet Slides Final Presentation)
    • Schmeer provided some context for how the group was formed, members of the group, mission and actions taken. Major recommendations or requests:
      • Faculty development should be faculty led
      • Faculty development should be housed in the Academic Affair branch, under Dr. McCloud
      • The Center for Teaching and Learning should be reconstituted and supported by funding and Educational Technology staff
      • Distinguish between employee development and professional faculty development
      • Create a faculty committee or advisory board to coordinate with Professional Development Director
      • Evaluate travel funding
  1. Update: Academic Freedom Task Force
  2. Update: Renaming the Carlsen Center
    • Patrick Lafferty met with the Student Senate and shared the “Badger” Report. The students were receptive to taking steps to renaming the center.
  3. Senate Standing Committees
    • Adjunct Affairs – Seeking clarification on the Adjunct Faculty job description and how widely it’s been dispersed.
    • Communications – Nothing to announce.
    • Elections – Every division will need to elect at least one senator by March 31. At-Large elections will happen in April. Senate officers will be elected following the At-Large election.
    • Constitution Committee
      • Bob Carney moved that Constitution Committee review tenure-length options of the Faculty Senate Executive Committee to promote strategic direction and long-term vision for the Senate.
      • Seconded: Kay King
      • Points of discussion included:
        • How senators cycle on and off the Faculty Senate and the Executive Committee
        • Possibility of an ex officio member
        • The goal should be to avoid the reactionary nature of faculty groups and improve the goal-oriented vision of the senate.
      • Call for the vote:
        • Motion passed unanimously.
  4. AQIP proposal on initiatives was submitted for consideration.
  5. College-wide Committee Updates
    • Campus Safety – Met on March 7. Major topic of discussion dealt with the levels of threat with notification system. The time frame for the response depends on the degree of immediate safety threat. There are three levels of urgency: emergency notification, timely warning, and security/safety threat.
  6. Adjournment:
    • Motion: Beth Edmonds
    • Seconded: Kay King
    • Call for the vote:
      • Motion passed unanimously.

 

 

Minutes – February 15, 2018

Johnson County Community College
Faculty Senate Minutes
February 15, 2018
RC 175, 3:00-5:00 PM

Senators Present:

Madison Huber-Smith, Bill McFarlane, Sheryl Hadley, Sharon Lundeen, Janette Funaro, Tatiana Scanlan, Bob Carney, Deborah Kitchin (Alt), Peggy Barlett, Susie Gibbar, Geraldine Dotson, Traci Putnam, Paul Decelles, Todd Watson, Scott Gilmore, Omar Conrad, Patrick Lafferty, Irene Schmidt, Patrick Dobson, Judi Guzzy, and Kristen Harth.

Senators Absent:

Dan Eberle, Beth Edmonds, Kay King, Matthew Schmeer, Dennis Arjo for the Faculty Association, and Barry Bailey for Educational Affairs (and Distance Learning Advisory Committee)

  1. Call to Order at 3:01 PM
  2. Open Forum
  3. Senate President’s remarks
    • The President recognizes Tatiana Scanlan for receiving the Lieberman Teaching Excellence Award for Adjunct Faculty.
    • The President acknowledges the efforts of the Senate HLC Task Force.
    • Academic Freedom draft from Mickey McCloud mirrors the AAUP 1940 Statement on Academic Freedom with little modification. We are not being included in the conversation.
    • Badger and Levin Report on the public allegations involving Charles Carlsen is now publicly available online: http://digitallibrary.jccc.edu/digital/collection/p17280coll2/search
  4. HLC Task Force findings
    • The Task Force produced the AQIP Systems Portfolio Feedback Report (PDF)
    • Judi Guzzy gave a presentation of the summary review, highlighting the major findings of the Senate HLC Task Force.
    • Points of discussion include:
      • In 2005 JCCC was nominated for the Malcolm Baldridge National Quality Award.
      • Does the HLC team understand how community colleges differ from four-year colleges and universities? The feeling was that yes, they do have a sense of these differences.
      • We need to take note of this report and pursue opportunities to participate in the process.
      • Integration is a standard that few institutions achieve across the board.

Motion:

Bill McFarlane – Considering the recommendations by the HLC Task Force, I move that we form a temporary Faculty Senate task force to draft and submit one or more AQIP initiative proposals. The task force will determine the initiative(s), but special consideration should be given to the improvement of communication throughout the college. The task force will last no longer than March of 2018. (Second: Janette Funaro)

  • Discussion:
    • This is an accelerated time line.
    • We need to take an opportunity to speak to the issues raised in the feedback report during the site visit.
    • We should be honest and direct when discussing the issues at the college during the AQIP site visit.
    • How can we be thoughtful and come out with a better relationship with the administration.

Call for vote: Motion carries 19 for, 1 against.

Volunteers: Bill McFarlane, Janette Funaro, Beth Edmonds, Madison Huber-Smith

Motion:

Irene Schmidt – The JCCC Faculty Senate Summary Review – AQIP Systems Portfolio Feedback Report will be submitted to the Board of Trustees and the HLC site visit team. (Second: Bob Carney)

  • Discussion:
    • There is no guarantee that the report will be delivered to the site visit team.
    • The report will also be published on the Faculty Senate blog

Call for Vote: Motion carries unanimously

  1. Dennis Arjo: FA report – Unable to attend.
  2. Barry Bailey: EA Report – Unable to attend.
    • The January 24, 2018 minutes of the Educational Affairs meetings (PDF).
  1. Update: Academic Freedom Task Force
    • Addressed in the President’s remarks.
  2. Update: Renaming the Carlsen Center
    • Addressed in the President’s remarks.
  1. VOTE: Wall of Honor committee

Motion:

Bill McFarlane: Nomination of Kay King for this committee. (Second: Bob Carney)

Call for the vote: Motion carries unanimously

  1. Senate Standing Committees:
    • Adjunct Affairs – Adjunct Affairs Update from Irene Schmidt.
    • Communications – Nothing to announce.
    • Elections – Encourage faculty in your area to run for the At-Large positions.
    • Constitution Committee – Nothing to announce.
  1. College-wide Committee Updates
    • Campus Safety – In the past month there were 33 reports of employee injuries. This is slightly higher than average, but the severity of the injuries were not as serious. Be on alert for walk-off mats that pose a trip-and-fall hazard. Request that faculty attempt to fix mats that have fallen out of place. New mats have been ordered. Full report by Scott Gilmore.
    • KOPS – Be aware that the campus is a different environment than K-12 (i.e. concealed carry). The recent attack on campus occurred three hours before an alert was sent to staff, faculty, and students.
    • DLAC – Faculty Senate report from Chris Imm (PDF).
  1. Adjournment: 4:39.

Motion: Bill McFarlane (Second: Madison Huber-Smith)

Call for the vote: Motion passed unanimously.

Minutes – January 18, 2018

Johnson County Community College
Faculty Senate Minutes
January 18, 2018
RC 175, 3:00-5:00 PM

Senators Present: Madison Huber-Smith, Bill McFarlane, Sheryl Hadley, Sharon Lundeen, Janette Funaro, Tatiana Scanlan, Bob Carney, Peggy Barlett, Susie Gibbar, Geraldine Dotson, Traci Putnam, Paul Decelles, Dan Eberle, Scott Gilmore, Omar Conrad, Beth Edmonds, Kay King, Patrick Lafferty, Matthew Schmeer, Irene Schmidt, Patrick Dobson, Judi Guzzy, Kristen Harth, Dennis Arjo for the Faculty Association, and Barry Bailey for Educational Affairs (and Distance Learning Advisory Committee).

Senators Absent: Todd Watson

  1. Call to Order at 3:02
  1. Open Forum
  1. Senate President’s remarks

David Young (Foreign Languages) sadly passed away. His humor and passion for teaching will be sorely missed.

As we begin the spring semester, please be aware that there are many issues that may arise in the immediate future but how these will come to fruition is unclear. Three issues requiring our attention: role of the adjuncts, a statement of academic freedom, and the chairs model.

There is a lack of inclusion of a cohesive faculty voice in this process. We should share what we know, but speculation and hearsay should be avoided.

The Chairs model will be part of the upcoming contract negotiations.

 

  1. VOTE: December minutes

Motion: Omar Conrad

Second: Matthew Schmeer.

Call for the vote: Motion passed unanimously.

 

  1. Janette Funaro: Adjunct inclusion

Role of adjuncts was to be a topic of discussion at the spring Faculty Meeting, but the meeting was cancelled due to inclement weather. This leaves the question of the role of adjuncts and their responsibilities at the college in question.

Janette shared a statement on adjunct roles and responsibilities shared by Larry Reynolds, Dean of Communication, English and Journalism, and acting Dean of Business:

I wanted to take a minute and talk about the role of full-time and adjunct faculty at the College. As I think most of you know, there has been discussion for at least the last two years regarding the role of full-time faculty at JCCC. This started with a reworking of the full-time job description in the spring of 2016, continued with the “engagement” discussion in 2016-2017, and was codified by Dr. McCloud’s inaugural all-faculty meeting message: full-time faculty should own the institution.

The circumstances that brought us to that moment were years in the making as the College expanded programs and added faculty – not always full-time. As the model of higher education changed and the hiring of adjuncts became more commonplace, the roles of faculty also shifted. Rightly so, adjunct faculty were included in an advisory role in discussions of all kinds of academic matters. Unfortunately, as the adjunct role grew, the institution lost sight of what adjunct faculty were hired – and paid – to do. Namely, to teach classes and work with students. Somewhere between inclusion of adjuncts as advisors and where we are today with delegation of responsibilities, we minimized the role of full-time faculty and added to the burden of adjuncts.

Toward that end, we are continuing to clarify the role of full-time faculty. As the discussion has progressed, it has become clear we need to reinvest the full-time faculty with the responsibility of decision making in curriculum, policy, and procedure. Functionally, that will mean different things to different departments and divisions. In some areas, that will mean no change. In other areas, changes will be necessary to place the responsibility back on the full-time faculty who are being compensated for carrying out those duties. For this division and some of our departments, that means we will need to re-write the bylaws and/or change procedure because we have woven the adjuncts in to some of those formal decision-making roles as formal voting members. It will also mean that any formal committee work must be undertaken by full-time faculty.

Adjunct faculty are indispensable to the instructional operation of our departments, not only in teaching but also in providing advice and counsel. They should not, however, be saddled with the formal responsibilities they are not required to do or compensated for as part of their contract.

Remarks: Adjuncts are not required to take on additional tasks but they are not prohibited or excluded from participating in tasks as they see fit. However, many adjuncts will take on additional work if they think it will lead to full-time or tenure-track employment.

When Dr. McCloud addressed the faculty during his inaugural All Faculty Meeting he stated that it is the faculty (or full-time faculty) who own the college.

Does the role of adjuncts really diminish the standing of full-time faculty? Or, does this divest adjuncts from their full participation in the governance of the college?

Is this a policy that is equally and uniformly disseminated to all academic divisions? No. This has not been universally communicated and it has not been officially released.

Given current trends in Higher Education, colleges and universities would not function without the contribution of adjuncts.

Dr. McCloud will be extended an invitation to address the Senate on the topic of adjunct roles and responsibilities.

Attendance at the Professional Development Session for Adjuncts this Saturday, is strongly encouraged. This may be the only opportunity to hear officially from administration on this issue.

Course By Arrangement is an ongoing issue and it has an adverse financial effect on adjunct faculty.

Can we create a policy at the college that considers the average number of students taught overall? This would allow smaller sections to be folded in to the aggregate teaching load.

The Faculty Senate’s Adjunct Affairs Committee will continue to follow the college’s trends and policies concerning the above information. Currently, the Committee is awaiting the Adjunct Job Description as promised by Dr. McCloud.

 

  1. Update: Academic Freedom Task Force

The Academic Freedom Task was created during the December meeting, but needs volunteers. Representatives from Faculty Senate are Patrick Lafferty and Janette Funaro.

 

  1. Update: HLC Task Force

Members of the HLC Task Force are: Judi Guzzy, Beth Edmonds, Irene Schmidt, and Bob Carney. They are tasked with reporting on the systems feedback to the HLC. The goal is to have the report submitted to HLC as a third party statement by March. They should be recognized for their significant insights and contribution to the process.

 

  1. Update: Renaming the Carlsen Center

No traction on this issue. Our next step is to reach out to the Student Senate. Patrick will contact leadership in the Student Senate.

Remarks: The only way to get movement on this issue is to generate community support for removing Carlsen’s name.

 

  1. Dennis Arjo: FA Report

Negotiations: FA and Administration will be exchanging letters at the beginning of February.

Faculty Association meetings will take place on the fourth Thursday of the month 3:30 GEB 342.

 

  1. Barry Bailey: EA Report

The minutes from the December meeting of Educational Affairs are accessible through D2L and the Educational Affairs Infoshare site.

Changes have been made to curriculum in a number of areas. Upcoming discussions include changes to General Education Student Learning Outcomes and issues surrounding cross-listed courses.

 

  1. Senate Standing Committees

Adjunct Affairs – will meet today to schedule the next meeting.

Communications – Nothing to announce.

Elections – Elections will take place in April. This is for open positions on the Senate and for the Executive Committee of the Senate.

Constitution Committee – Nothing to announce.

 

  1. College-wide Committee Updates

DLAC (January report by Chris Imm) discussions included:

Course delivery designation: Online, Hybrid, and Face-to-face.

Day-one Access and how to better convey options to the students.

Reminder on the transition to Canvas. We need to confirm to exact date when faculty lose access to D2L.

KOPS – Look for “KOPS Talk” a monthly newsletter.

 

  1. Adjournment: 4:55.

Motion: Bill McFarlane

Seconded: Madison Huber-Smith

all for the vote: Motion passed unanimously.

Minutes – December 7, 2017

Johnson County Community College
Faculty Senate Minutes
December 7, 2017
RC 175, 3:00-5:00 PM

Senators Present: Madison Huber-Smith, Bill McFarlane, Sheryl Hadley, Sharon Lundeen, Janette Funaro, Tatiana Scanlan, Bob Carney, Deborah Kitchin, Traci Putnam, Paul Decelles, Todd Watson, Dan Eberle, Scott Gilmore, Omar Conrad, Beth Edmonds, Patrick Lafferty, Matthew Schmeer, Irene Schmidt, Patrick Dobson, Judi Guzzy, Kristen Harth, Dennis Arjo for the FA, and Barry Bailey for EA.

Senators Absent: Kay King (sabbatical), Geraldine Dotson

Also in attendance:  Angeliina Lawson (JCCC Board of Trustee-Elect), Frank Syracuse (Professor and Chair of Business Administration), Joe Sopcich (President), Chris Gray (Executive Director Marketing and Communications)

  1. Chris Gray: Marketing Communication Plan

Chris Gray gave a presentation over the comprehensive and integrated marketing and communications plan. This is an on-going endeavor. Based on the information he presented to the Senate (see attached) the plan is reaching potential students at a more personalized level. One result is that digital advertising costs have declined but more individuals are being reached.

  1. Call to Order 3:28
  2. Open Forum

Frank Syracuse spoke about how he would like to see the faculty proceed on the removal of Carlsen’s name from the Carlsen Center. He would like to see a broad and inclusive committee formed to look into the issue. He does not think keeping Carlsen’s name on the building is right. He concluded by noting that this issue warrants due consideration and respectful thought to do what is right.

Joe Sopcich explained that the current situation is unusual.  Chuck Carlsen was a long time President of the college and following the allegations he resigned. Because of the short time frame (five days) there was little opportunity for due process. There is support among the past and potential donors to the college who have indicated that Carlsen’s name remain on the building.

  1. Discussion: Renaming the Carlsen Center
  • The discussion was far-reaching and included:
    • The history of how the building was named. This precipitated a change to the naming policy on campus. This led to the Wall of Fame.
    • Results of the investigation following the departure of Carlsen. A cover letter was released, but there was little more than was available in the journalist reporting.
    • There is no knowledge of any private settlements made by Carlsen or on his behalf.
    • Interest in reframing the discussion to help resolve the issue.
    • There are two separate but related issues; how public spaces are named and the fair treatment and representation of faculty.

Bob Carney moved that the Faculty Senate work on a joint solution to the Carlsen Center naming issue with the Faculty Association and Student Senate. Seconded by Patrick Dobson. Points of discussion included:

  • Duration of this task
  • Importance of collaboration with multiple stakeholders
  • Fairness and empathy should remain a focus. We should be sensitive to the possibility of acting on accusations alone.

The vote was called. The motion passed.

  1. Vote: Amendment to Bylaws (minutes)
  • Janette Funaro moved that the Faculty Senate Bylaws be amended to include the following “Faculty Senate minutes will include a summary of all Faculty Senate meeting discussion without attribution to Senators.” Seconded by Omar Conrad. Points of discussion included:
    • This amendment will allow the Secretary to record minutes in the same way they have been taken in the past.
    • Following Robert’s Rules of Order minutes are much more minimal and do not reflect discussions.
    • There are questions about accuracy of the minutes and how “summary” may be interpreted by future Secretaries.

The vote was called. The motion passed. Three against.

  1. Motion: Academic Freedom Task Force
  • Bill McFarlane moved that a temporary task force be formed to facilitate the adoption of a statement of academic freedom. The task force shall be constituted of one officer and an additional member from Educational Affairs, Faculty Association, and Faculty Senate. The task force shall have a target end date of May 2018. Seconded by Omar Conrad. Points of discussion included:
    • A statement of academic freedom should have significant faculty input
    • This task force would allow for greater collaboration among faculty groups and avoid redundant or conflicting statements.

The vote was called. The motion passed unanimously.

Bill McFarlane moved that the remaining agenda items and reports be tabled until the next meeting. Seconded by Omar Conrad. The vote was called and passed unanimously.

The meeting was adjourned at 4:55.

The December report from DLAC was submitted by Chris Imm.

Minutes – November 17, 2017

Johnson County Community College
Faculty Senate Minutes
November 17, 2017
CC 234, 3:00 PM-5:00 PM

Members Present:

Madison Huber-Smith, Bill McFarlane, Sheryl Hadley, Sharon Lundeen, Janette Funaro, Tatiana Scanlan, Bob Carney, Deborah Kitchin, Geraldine Dotson, Traci Putnam, Paul Decelles, Scott Gilmore, Omar Conrad, Beth Edmonds, Patrick Lafferty, Matthew Schmeer, Irene Schmidt, Patrick Dobson, Judi Guzzy, Chad Yonker, Dennis Arjo for the FA, and  Barry Bailey for EA.

  1. Call to Order at 3:01 PM
  2. Open Forum

Tom Renfro, resignation as Faculty Senate Secretary and from the Faculty Senate (attached statement).

Randy Stange, Athletic Director. Would like to open the door of opportunity between faculty and student athletes. If problems arise in the classroom, please direct concerns to him directly (rstange@jccc.edu). Stange also called attention to the success of JCCC athletic teams, especially women’s athletics.

  1. Senate President’s remarks

The President disagrees with the details outlined in Tom Renfro’s statement. This led to a discussion of the nature of the minutes and responsibilities of the Secretary. Questions were raised about Robert’s Rules of Order and how they relate to the expectations for Senate minutes.

  1. Sheri Barrett: AQIP Faculty Participation

Based on the feedback from the HLC Systems Portfolio, Barrett identified potential AQIP projects (see attached). She also outlined the process for proposing an AQIP Project. New proposals for the next cycle should be submitted by March of 2018.

  1. Vote: Special Election

Bill McFarlane, Self-nominated for the vacant position of Secretary. Seconded by Matthew Schmeer.

Motion: Janette Funaro – I move that we vote by acclamation.

Second: Irene Schmidt

Discussion: None

Vote: The motion passed unanimously.

  1. Vote: Amendment to Bylaws

Filing Vacancies: In the event of a vacancy in a division senator position, the replacement senator will be elected by his or her respective division in compliance with division guidelines. In the event of a vacancy of an at-large senator position, the election committee will conduct a special election to fill the at-large senate seat.

Faculty Senate seats of a division that does not elect senators for any period of time are considered vacant while unfilled but are retained by that division.

VII. Conduct of Meetings

[No changes proposed until Quorum]

Quorum: A quorum will consist of three fourths of the total number of elected senators. Quorum does not include vacant Faculty Senate seats. No meeting will be official unless a quorum is present.

Second: Matthew Schmeer.

Discussion: These amendments were proposed to address campus-wide reorganization and vacancies on the Senate.

Vote: The motion passed unanimously.

  1. Dennis Arjo: Academic Freedom

In the HLC response to our Systems Portfolio, they noted that JCCC lacks a clearly stated policy on Academic Freedom. The AAUP 1940 statement on Academic Freedom is being considered for adoption (https://www.aaup.org/report/1940-statement-principles-academic-freedom-and-tenure).

Arjo noted that the AAUP statement is somewhat vague, but this is an opportunity for faculty to engage in a broader discussion. Currently, Dr. McCloud is working on this issue and Arjo will share with the Senate any developments.

The issues with the AAUP statement and Academic Freedom are broad and we need to carefully consider how this statement will affect part-time faculty. We need to be clear that this will open a discussion regarding contingent faculty. For reference on this, please see: https://www.aaup.org/report/contingent-appointments-and-academic-profession

Motion, Judi Guzzy: I move to create a temporary Faculty Senate task-force for the following purposes:

  • Reviewing the Higher Learning Commission (HLC) response to the JCCC Systems Portfolio.
  • Drafting a written response regarding the HLC feedback
  • Submitting this response to the Faculty Senate Executive Council for approval
  • Upon the FSEC’s approval, presenting the written response for Faculty Senate approval to be sent to the JCCC Board of Trustees and JCCC administration and Executive Cabinet.

The time period for this task force should commence immediately with the written response completed by the Faculty Senate HLC Task Force by January 31.

Second: Irene Schmidt

Discussion: Timing is critical because our response must be received before the college submits their official response.

Vote: The motion passed unanimously.

Motion: Matthew Schmeer moved that volunteers constitute the committee.

Second: Patrick Dobson

Vote: Passes unanimously

The HLC Systems Portfolio Task Force includes: Bob Carney, Beth Edmonds, Judi Guzzy, and Irene Schmidt

  1. Dennis Arjo: FA report

At the last meeting of the Faculty Association Accuplacer – College Now was discussed. Sheri Barrett commented that – given the context of the decision – it would not threaten loss of accreditation.

  1. Barry Bailey: EA report

Since our last Senate meeting, the Educational Affairs committee met on October 18 and November 1. The minutes of these meetings are available on the Ed Affairs D2L site.

The creation, modification, and deletion of curriculum was extensive. Cultural Diversity/General Education subcommittee had an ongoing discussion on reverse transfer. By-laws were amended to address questions of representation.

JCCC Gives Event: Bring flier or screenshot of flier to Chipotle 9900 College Blvd. Tuesday Nov. 21 between 5:00-9:00PM. 50% of proceeds to JCCC Gives.

  1. Senate Standing Committees
    • Adjunct Affairs – Discussions with Dr. McCloud on the adjunct job description and criteria for the Lieberman Adjunct Teaching Excellence Award are on-going. The Master Teacher Workshop was discussed. Issues related to posting of job openings and hiring practices were discussed.
    • Communications – Continue work on the display of agenda.
    • Elections – Nothing to report.
    • Constitution Committee – Nothing to report.
  2. College-wide Committee Updates

The AQIP Faculty Development Project reported to Collegial Steering. This group recommended that faculty be involved with faculty development. Will continue doing research on other institutions where this is the case and present findings in February.

KOPS – There were no reported violations of concealed carry law. Faculty are encouraged to read the Clery Report, crime statistics related to the college. The report can be accessed here: http://www.jccc.edu/student-resources/police-safety/police-department/annual-security-report.html

Collegial Steering – Accuplacer issue dominated the meeting. A joint statement early on would have a better effect than a series of statements from Faculty Association, Educational Affairs, and Faculty Senate. Mickey McCloud stated that placement is the purview of Admissions. Several faculty members disagreed with this assessment.

The report from the latest DLAC meeting are attached.

  1. Adjournment

Motion: Bob Carney

Second: Omar Conrad

Vote: The motion passed unanimously. The meeting was adjourned at 4:50 PM.

Minutes – October 19, 2017

Johnson County Community College
Faculty Senate Minutes
October 19, 2017
RC 175, 3:00 PM-5:00 PM

Members Present:

Patrick Lafferty, Tom Renfro, Tatiana Scanlan, Irene Schmidt, Judi Guzzy, Madison Huber-Smith, Matthew Schmeer, Janette Funaro, Paul Deceles, Patrick Dobson, Bill McFarlane, Omar Conrad, Sharon Lundeen, Scott Gilmore, Dan Eberle, Beth Edmonds, Peggy Barlett, Susie Gibbar, Kristen Harth, Bob Carney, Tracie Putnam, Geraldine Dotson, Sheryl Hadley, Todd Watson, Dennis Arjo from FA, Barry Bailey from EA

Members Absent:
Kay King (sabbatical)

  1. Call to Order at 3:00 PM
  2. Open Forum
  3. Senate President’s remarks were deferred to Beth Edmonds.
  4. Beth Edmonds: Read the following statement

Senate Colleagues;

Thank you for allowing me to speak to you today about ACCUPLACER, College Now dual credit enrollment, the JCCC math department, and the JCCC executive cabinet. By now many (if not all) of you are aware of the most recent issue swirling around us: the JCCC Cabinet’s decision to allow some high school students to enroll into College Now math and science classes without demonstration of mastery of the prerequisite material. You are most likely also aware of the document that I wrote and that has been loaded onto the faculty senate web page.

I’m making no assumptions about whether or not you have read the document. I assume that my faculty colleagues have a great many things to do with their precious time and leave you to decide how best to spend that time.  But Patrick asked me to put together something for you even if it was bullet points that would help us all in moving the conversation forward. After having multiple ‘conversations’ with JCCC administrators and trustees I realized that giving this information as bullets just wouldn’t cut it. In order to truly bring someone up to speed, I needed to first give all the salient background information and then pile on the layers until a complete picture could be seen and informed opinions could be drawn. Hence, the 8 page document which I wrote weekend before last and submitted to Patrick on Monday, October 8th.

As I wrote in that document, “I am using this letter to communicate with you the events of the last few weeks from my perspective as math department chair. I am very keen to help all my faculty colleagues to be as up to date as possible.” The ‘you’ in that sentence refers to the people sitting in this room and I emphasized there that I was giving you my perspective and the facts within my frame of reference.

First I would like to talk a little bit about the contents of that document. Some of what I am about to say is word for word and some is me adding a little narrative.

On Friday, September 22nd, the JCCC cabinet voted to suspend the requirement for College Now (CN) math students to demonstrate mastery of prerequisite materials before enrolling into MATH 173 – Precalculus, MATH 181 –Statistics, MATH 241 – Calculus I, and MATH 242 – Calculus II. (This was done ‘midstream’ in that this occurred at the very end of the enrollment period so that some student had met prerequisites but some had not.) Students enrolling into CN chemistry and physics were also affected. (This is because these 2 particular sciences courses have math prerequisites).

The members of the cabinet bear sole responsibility for making this decision. No faculty were involved. (I mentioned this because of a small but telling incident that occurred during the Learning Quality board sub-committee meeting and then was repeated multiple times in other settings. When an explanation was given to trustees by a member of the JCCC cabinet about their decision, that administrator spoke about the math department chair’s role in the process. So, I felt compelled (in my letter to you) to emphasize that the math department chair did not have a “role”.)

Within the pages that follow, you can find the following :

  • Pg 2: A brief (as brief as possible) description of placement including some details about the ACCUPLACER test, methods used to determine and evaluate cut scores, and history of test selection (at the same time that we are evaluating the impact of the cabinet decision on students and planning corrective steps we must establish cut scores for the ‘NextGen’ ACCUPLACER test by end of March to be used next fall)
  • Pg 3: A brief description of the Quick Step Plus (QSP) College Algebra program with details to contrast this with College Now (there are two programs : you may be interested to know that we have close to 1,400 dual credit high school mathematics students in each of these programs with slightly more students in QSP College Algebra (all of whom placed into the course either by the ACCUPLACER or ACT))
  • Pg 4: A brief description of how the communication to JCCC faculty and to high schools was handled in this case (this is where I included 3 different versions of the communication that went out to area constituents from Denise Griffey’s office)
  • Pg 5: Global concerns that arise from the JCCC cabinet decision (this is where I included links to the HLC, KBOR, NACEP, and AMATYC websites)
  • Pg 6: Four questions that I have been asked very often lately and my responses (including the question “What would the math department have recommended?”)
  • Pg 7: Possible consequences that must be anticipated.

A decision such as this recent cabinet decision, made with seemingly no thought given to consequences, should be a concern to all faculty. I’ve had occasion recently to explore the dictionary to find synonyms that I could use for this situation. Here’s what I found : shocked, exasperated, galled, irritated, annoyed, vexed, angered, infuriated.

I was shocked to learn that one administrator was able to convince the entire cabinet to come to this consensus decision. I was exasperated to learn that despite all evidence presented to them over the past two weeks, the cabinet will not rescind the decision. I was galled when I learned that the members of cabinet plan to blithely walk away from a decision that leaves such upheaval. And, I am irritated, annoyed, vexed, angered and infuriated that it is the members of my department that will spend the next several months making the situation right again.

Thank you,

Beth

Beth A Edmonds

Mathematics Department Chair

Since I wrote that letter to you Joe Sopcich published his response to the ACCUPLACER issue on infolist. In this infolist response, Dr Sopcich wrote, “In a separate discussion with faculty it was suggested I communicate to the campus at-large on this issue and share with you what I discussed with them. I believe it was good counsel and I respect their point of view. So, I’m going to take this opportunity to do just that. Please know that these comments reflect an abbreviated summary of all that was discussed.” I think Dr. Sopcich’s response accomplished his goals for that document very well. He did not express what I might have liked him to.

As a side note and just between you and me, I think I could express in two sentences what happened. In one short (approx. 30 min) session, the JCCC cabinet made a unanimous decision concerning what they thought was a couple hundred dual credit math students. But they, unfortunately, failed to see that their decision would have such far-reaching and disruptive consequences. And by consequences I am not just referring to the math and science departments.

In fact, they had no inkling that the premise of and fallout from this decision were of such a broad scope that the FA, FS, and EA all now feel that some part of this belongs within their purview. There are so many levels to this that it boggles the mind.

I discovered not long ago that I’m a pragmatist. So now I, and the members of my department, will focus on the students affected. As department chair, my job is to make sure that my department colleagues have everything they need to accomplish this: they need speedy access to data from IR and the CN offices on request, they need to communicate with high school teachers and to support them when required, they need to determine how to help students who have been permitted to enroll into upper level math classes (each costing $500) when they shouldn’t have been, and we need to find a way to use this mess to educate ourselves.

I don’t begrudge anyone the errors they make. I have made errors, grievous errors. I was taught that when I make an error the following must happen to maintain what I might call a ‘harmony of ethics’: 1) I admit to the mistake, 2) I do everything in my power to correct the mistake, 3) I do everything in my power to mitigate any resulting damage, 4) I apologize for the mistake. These are the things I looked for in Dr. Sopcich’s statement.

You are certainly familiar with the concept of talking in order to hear oneself speak. I desperately do not want to give you an occasion to accuse me of that. But, I will exploit this opportunity to say something about leadership. We have numerous leaders here at JCCC at all levels and in all corners of the campus. But just lately I have been watching in particular the faculty, administration, and BOT leaders. I hope you have been too. What I would like to say to my colleagues sitting around this table today about leadership is the following. A position of leadership should not be used as a means to maintain power or control. It is not to be exploited in order to obscure, obstruct, abuse, or excuse. In my opinion, the very best manifestation of leadership occurs when it reflects the will of those that are led.

I’ve heard from trustees, administration, and our elected faculty leaders (bless them, they’ve been working overtime). I’m looking forward right now to hearing from you.

Thank you.

At the conclusion of her formal statement, Beth Edmonds responded to questions, including:

  • How CN students can be in the same classroom with high school students, but still earn college credit?
  • How will CN math students be evaluated at the end of their class?
  • What is the effect on workload for Math faculty?

At the conclusion of this discussion, Matthew Schmeer made the following motion:

I move that the Faculty Senate accept and approve the following resolution as presented, without edits or amendments, as the official Senate statement on the Executive Cabinet’s decision to suspend College Now placement scores this semester.

Resolution Regarding the Johnson County Community College Executive Cabinet’s

Decision on the Suspension of College Now Placement Scores

Whereas the Faculty of Johnson County Community College, by mutual agreement and consent of the Administration and the Board of Trustees of the College, is charged with developing all aspects of curriculum of the College, including measuring student readiness via placement test scores, prerequisite determinations, and course sequencing;

Whereas the Executive Cabinet of Johnson County Community College voted to suspend the prerequisite requirements for College Now students enrolling in math, chemistry, and physics courses during the Fall 2017 College Now enrollment period;

Whereas the Executive Cabinet allowed students to enroll in credit-bearing courses without demonstrating mastery of any prerequisite material, and thus created two classes of students in College Now courses: those who placed into a course on their own academic merit as proven by satisfactory test scores or completion of prerequisites, and those who were allowed into a course by Cabinet fiat;

Whereas the Executive Cabinet knowingly subverted and violated the Faculty-led curriculum process to enact these changes;

Whereas the Executive Cabinet knowingly violated KBOR policies, HLC guidelines, NACEP standards, and best practice guidelines put forth by professional faculty organizations regarding academic rigor of dual credit courses, and in doing so has undermined the academic integrity of these courses;

Whereas the Executive Cabinet placed the College in breach of contract with KBOR, HLC, and NACEP in regard to the College’s approved and published course outlines;

Whereas the Executive Cabinet placed community relationships and public perception ahead of Faculty-led processes to ensure fair and accurate measurements and methods are used to gauge student readiness, and thus has undermined the authority and expertise of subject-area Faculty;

Whereas the Executive Cabinet did not consult Faculty regarding a decision that directly affects Faculty-developed and Faculty-managed curriculum designed to ensure student readiness and success;

Whereas the Executive Cabinet’s action on this matter is but one of many decisions affecting Faculty that have bypassed or ignored Faculty consultation;

Whereas the Executive Cabinet will not rescind this reckless and ill-advised decision;

Whereas the Executive Cabinet has set a dangerous precedent in which mutually agreed upon codified policies and processes of the College can be suspended, changed, or amended based solely on public outcry;

Whereas future Faculty and Administrators of the College must know that such behavior is not only unacceptable but also bears grave consequences, including loss of integrity, trust, and respect;

Whereas the Executive Cabinet, especially through its conduct in this matter, has violated the trust of the College Faculty;

Now therefore be it resolved that:

(1) The Faculty Senate does hereby censure the Executive Cabinet and does condemn this wrongful decision in the strongest terms;

(2) The Faculty Senate does hereby recognize the historic gravity of this resolution, and trusts and urges that future Senates will recognize the importance of this statement of censure and condemnation and allow this statement to remain intact until such time the

Executive Cabinet, in whole and in part, admit their error and rescind and/or rectify this decision in a manner satisfactory to the Faculty.

(3) The Faculty Senate does hereby affirm and support the Math Faculty and the hundreds of hours and considered process that led to the stated placement prerequisite scores.

The motion was seconded (Senator not recorded).

Discussion:

  • This is a serious statement. Have we exhausted all other avenues for reconciliation?
  • Concerns were raised that suggesting the Board’s actions have “undermined the academic integrity of these courses” is unfair to the faculty who teach those classes.
  • It was observed that Schmeer’s statement does not address the negative effect this has on students and student success. This led to a motion by Janette Funaro to amend the initial motion to allow for the inclusion of such a statement. The motion was seconded (Senator not recorded). The motion did not pass.

The motion passed to accept the resolution as written and present it to the President’s cabinet and trustees.

  1. Farrell Jenab: Faculty Development. Ferrall Jenab provided the following announcements and reminders:
  • Consider applying for the Master Teacher Workshop
  • Representatives from the League for Innovation Faculty Voices in Community Colleges will have a follow up meeting on Nov. 13th
  • Consider participating in the Monday Morning Mentor program
  1. Dennis Arjo: FA Report

With regards to the Accuplacer-College Now issue, the open letter from President Sopcich is viewed as inadequate. It is clear that Mickey McCloud (CAO) is committed to a “high stakes” final and that Math faculty will receive supplemental contracts to grade the final.

  1. Barry Bailey: Educational Affairts report

The following is a summary of actions taken in the Oct. 4th meeting of Educational Affairs:

  • New courses or modifications to curricula and degrees were approved in:
    • English and Journalism
    • Chemistry
    • Electrical Technology
    • Computing Science and Information Technology
    • Business and Office Technology
    • General Education requirements (removal of Physical Education)
  • Gurbhushan Singh (Associate Vice President of Academic Affairs) discussed the proposed lowering of degree completion of two-year degrees from minimum of 63 hours to a minimum of 60 total hours. The proposed changes will better align with KBOR’s most current policies. This change will affect:
    • Associate of Applied Science – program edit – Academic Year 2018-2019
    • 1000-AA: Liberal Arts & Associate of Arts – program edit – Academic Year 2018-2019
    • 1010-AS: General Sciences & Associate of Science – program edit – Academic Year 2018-2019
    • 1050-AGS: General Studies & Associate of General Studies – program edit – Academic Year 2018-2019
  • Accuplacer-College Now discussion, Mickey McCloud and Beth Edmonds
  • Educational Affairs passed a statement concerning Accuplacer-College Now, but was not at liberty to share it at the time of the meeting.
  1. AQIP Institutional Learning Outcomes

Sharon L. Lundeen presented the Institutional Learning Outcomes and indicated that they cannot be revised at this stage. The 2017 AQIP Project Institutional Learning Outcomes are:

Successful Johnson County Community College students will be prepared to demonstrate proficiency in the following areas:

Quantitative Literacy – Use quantitative skills to analyze and process information.

Critical Thinking – Acquire, interpret, and analyze information and apply appropriate problem-solving techniques to determine and evaluate solutions.

Communication – Communicate effectively with clarity and purpose.

Social Responsibility – Be prepared to practice community engagement that reflects democratic citizenship, environmental responsibility, diversity, and international awareness.

Personal Responsibility – Be independent, lifelong learners who have the skills necessary for economic, physical, social, mental and emotional wellness.

Matthew Schmeer moved that the Faculty Senate endorse the Institutional Learning Outcomes, and Geraldine Dotson seconded the motion.

Discussion followed. Concern was expressed about grammar, clarification of meaning, and how these outcomes would be measured.

The motion failed.

Matthew Schmeer moved to express our appreciation to the committee and request they return with a clearer document. Motion was seconded by Tom Renfro. The motion passed.

  1. Senate Standing Committees

Adjunct Affairs:

  • Subcommittee met on Oct. 12
  • New members were provided background on the history function of the subcommittee
  • Results of the Adjunct Survey shows that a typical adjunct instructor:
    • 16 years teaching experience
    • 72% have earned a MA (many in teaching/instruction)
    • 1/3 of adjuncts state that they want to become full time faculty
  • Discussion of current hiring practices. Sheryl Hadley volunteered to talk with administrators in HR and the President’s office to gauge response.
  • Irene Schmidt will request a meeting with Dr. McCloud to follow up on our request for an updated adjunct job description. We will reach out to Karen Martley in Staff Development, as well.
  • Sheryl contacted Farrell Janab about the possibility of bringing the NISOD Virtual conference to JCCC. It is an all-day web conference that focuses on adjunct issues.      https://www.nisod.org/conference/

Communications: No report.

Elections: No report.

Constitution: Reminder – we will vote on the constitutional changes in the November meeting.  Everyone has been e-mailed a copy of the proposed changes.

  1. College-wide Committee Updates

Distance Learning Advisory Council, provided an update on the following:

  • Winter Session 2017 – course offerings include 33 classes.
  • Migration to Canvas – D2L and Canvas are available in spring 2018. D2L access will end by June 2018.
  • Testing Center – Get the word out to faculty to have fewer tests, enforce time limits, stagger deadlines, etc.
  • OLC Virtual Conference – November 15, there will be 110 streamed sessions, Ed will share a link to archives available for one year.
  • Clarification for course delivery methods, especially for online classes with many (up to eight) proctored exams.