Johnson County Community College
Faculty Senate Agenda
April 16, 2019
RC 175, 3:00-5:00 PM
|Senate roll Call||Attend||Senate Roll Call||Attend|
|Arts, Humanities and Social Sciences:||Science:|
|William McFarlane||A||Todd Watson||P|
|Patrick Dobson (ALT)||P|
|Sheryl Hadley||P||Scott Gilmore (Leave)||A|
|Shahla Nikravan||P||Jason Lamping||A|
|Christina Wolff||A||Beth Edmonds||P|
|Bob Carney||P||Justin Dunham||P|
|Suzanne Smith||P||Patrick Lafferty||P|
|Nanette LaNier||P||Kristen Harth||P|
- Call to Order
Bob Carney started the meeting at 3:06 p.m. with unofficial business as quorum had not been met.
At 3:23 p.m. the meeting was officially called to order as quorum was met.
- Open Forum
- Senate President’s Remarks
Bob reported on his recent activities and meetings. He sat in on the Adjunct Affairs committee meeting and is extraordinary impressed with the committee and the handbook. Bob will represent Faculty Senate of the Wall of Honor Awards committee. Discussions are continuing on shared governance at JCCC but nothing has been decided at this point. Bob met with Kate Allen and Rob Wyrick of the Foundation to continue discussions as to how senate can help support their efforts.
- Vote on Minutes from March meeting
Frankie Wainwright moved to approve the March minutes. Patrick Lafferty seconded. No discussion. Motion carries.
- IS Student Employee Access to Canvas – JCCC Students Jewel McClellan, Tyler Schunk, and student supervisor Kim Manifold
Student Tech Support employees demonstrated the level of access they have in Canvas courses. Students workers can look at course name, instructor name, whether or not a student is enrolled in the course and the start and end dates on the class. They cannot look at assignments, grades or change anything in the class. There is an audit process in place and students sign into the system in their TSC account not their personal student account. Jeff Morgan can do an audit to see where TSC accounts have logged in and what they have accessed.
- Banner 9 Progress Report – Tom Pagano
Tom Pagano visited senate to give an update on Banner 9 as well as the legacy class search. Progress is being made with Ellucian and they are discussing defects in the search and deadlines for solutions. He reminded Senate again that the legacy search is not going away and that a committee will be reconvened to design and develop a new class search tool with input from faculty, administrative assistants and others.
- Info Hub Presentation – Del Lovitt, Deanne Belshe
Del Lovitt and Deanne Belshe presented information on InfoHub. This new information hub will replace InfoList and parts of InfoShare. It will include:
- Campus-wide news
- Student, faculty and staff events listings
- College meeting minutes
- College forms that we routinely use throughout the year
We will begin using it on campus sometime in May. InfoHub will be available as a website and is also able to send out daily digests via email. Much more information will be shared about it via InfoList over the coming weeks.
- Learner Record – Theresa McChesney
Theresa McChesney served on an ad hoc committee called Learner Record through Student Services. The committee focused on transcripts and requests for additional academic transcript notations. Below is the new transcript policy and operating procedure:
Series: 300 Students
Section: Student Records
The Records Office will maintain a transcript of the student’s academic record of coursework completed at the College. Coursework and grades transferred from other colleges and universities will be included in the student’s cumulative GPA. Transcripts will be released only after a request is submitted by the student as instructed on the Records web page. Transcripts issued directly to the student will be marked “Issued to Student.”
Transcripts will not be released for students whose records are on hold.
Official transcripts from other institutions cannot be released to any individual or institution. Copies designated “for JCCC staff use only” may be released to appropriate JCCC professional staff members for advising or institutional research purposes.
- JCCC transcribes the following academic records of students enrolled in credit classes (Series: 300 Students, Section: Student Records):
- Course work
- Credit hours
- Institutional honors
- Honors Program
- Degrees and certificates completed
- Grade Point Average (GPA)
- Other notations related to academic progress
- Requests for additional academic transcript notations must include:
- Academic credit hour requirements to meet or exceed four classes or 12 credit hours.
- Control of curriculum content.
- Assessment initiatives in place to provide evidence of student learning.
- Content unique to the discipline requesting notation.
- Documentation and tracking of student progress and completion.
- Institutional GPA requirements for admission to the emphasis area.
- A required institutional GPA stressing the rigor and academic excellence of the curriculum.
- Must have relevance in transfer to 4-year institutions.
III. Requests must be submitted in writing one academic year in advance to the Registrar of the College. Requests are subject to review and approval by the Vice President of Academic Affairs.
- Senate Task Force Committees
DEI – Tonia Hughes
Tonia Hughes presented on the work done by the Diversity, Equity and Inclusion Taskforce. She shared the progress, research and recommendations made by the group. They have written a needs statement, which is a collaborative document with input from students, faculty and staff. The full statement can be found at https://drive.google.com/file/d/10wDOVTQPlgALx18yHtkp2LEtYBIZxRzO/view . The group is recommending that JCCC has a dedicated resource on campus that can provide expertise in Diversity, Equity and Inclusion for faculty, students and staff. The group is requesting support through signatures, letters of support and participation.
Professional Development – Farrell Jenab
No comments today from Farrell. Bob Carney shared that he will be attending the Teacher’s Academy for Peace and Justice at Valencia College. This week-long program focuses on teaching respect and community-building, creating peaceable and inclusive classrooms, and curricular development. JCCC will send 3 faculty/staff each year for 3 years. Each person who participates is required to make three presentations on campus after their return.
Continuous Quality Improvement (CQI)
Several sessions have been held on campus providing information about CQI and asking for project ideas. The group is now proceeding with discussing suggestions for proposed projects.
HLC Matters and Shared Governance
FS Exec has a meeting w/ Mickey and FA Exec on Monday, April 22nd. Barry Bailey will give presentation on shared governance. We are planning on having Barry present at the May Senate meeting on shared governance.
- Senate Standing Committee Reports
Adjunct Affairs: Jeffery Oden
The committee hopes to have the adjunct handbook rough outline out on Friday, April 19. They will also have a section for adjuncts on InfoHub.
There was a reading of and discussion about the continuation of pay for Adjunct representatives on Senate.
Patrick Dobson moved to approve the memo as written. Suzanne Smith seconded. Discussion continued.
Beth Edmonds asked for the word adjunct to be added in the last paragraph.
Patrick Dobson accepted the change, Suzanne Smith seconded. Motion passes.
The full statement as agreed upon is:
The Adjunct Affairs Committee requests the support of the Faculty Senate in regard to compensation for those Adjunct Senators who have been duly elected to serve in the Senate. It is the committee’s belief that Adjunct members of Johnson County Community College’s Faculty Senate should receive compensation for their non-teaching responsibilities as part of the Faculty Senate.
Such compensation should be in the form of a bi-annual stipend, paid by supplemental contract in December and May. Compensation shall be based on meeting attendance and other duties as prescribed by the Senate.
As this is a duly elected position that benefits the good of all of JCCC, it is the opinion of the committee that this stipend is paid for work that is outside the scope of the Adjunct faculty member’s regular instructional contracts and outside the timeframe of their normal instructional schedules.
Election Committee – Senate Officer Elections – May 14th Meeting
Elections are coming up next month. Bill will run for president again. Beth Edmonds, Geraldine Dotson, and Susie Gibbar are on the elections committee. Patrick Lafferty volunteered as an unofficial advisor.
Sheryl Hadley shared information from old and new business from OLAC. Of note:
- Administrative Access to Canvas – The 24 hour waiting period on granting administrative access to online courses is now set. Deans can waive the waiting period in case of an emergency.
- Class size – A sliding scale of 15-25 students per online section has been set.
- OLAC minutes will be approved via email
- Best practices for merging classes to avoid FERPA violations were discussed. Ed Lovitt has instructions as to how to do this.
- A committee has been formed regarding ADA compliance in online learning. Holly Dressler is serving as chair.
Movement to adjourn. Tatiana Scanlon moved to adjourn the meeting. Madison Huber-Smith seconded. Motion passes.
Next meeting – May 14th