Google Apps

 

Google Apps for Education users get unlimited storage on Google Drive with their Stumail accounts.

How to Log into JCCC

To log into your JCCC Google Apps account, you’ll use the same instructions as logging into Stumail. The two accounts are the same.

How to Log into YouTube

You may need to log into YouTube separately from your JCCC Google account. You should be prompted to do this if you’re logged into your JCCC account first.

How to log in to multiple Google accounts or switch accounts

When you’re logged into your JCCC Google account, keep an eye up on the upper right corner. That will show you which account is currently acting as the dominant account for your action. If you want to save something to the JCCC space, you’ll want to make sure you’re using the right account. If you ever notice that you’ve got missing files in your Google Drive or you can’t seem to find something you know you’ve seen before, double check which account you’re using.

  1. Click on the image on the upper right corner.
  2. Your accounts should expand.
  3. Click on the account you want to use. In this case, you’ll see that I’m logged into my main Gmail account, and I need to switch to my Stumail/JCCC account.

 

 

 

How to copy all the emails of the students in your class to use for sharing resources in Google Apps:

  1. This will be a snapshot in time of your current class roster. Up-to-date class rosters are available on the web and are the most accurate listing of students enrolled in your course.
  2. To copy the email addresses of students in your class, go to www.jccc.edu, click on the MyJCCC link and enter your JCCC username and password to login.
  3. Select EASI
  4. Select Faculty & Advisors
  5. Select Summary Class List
  6. Select Term
  7. Select CRN
  8. At the bottom there is a link called “Email class” with an envelope icon.
  9. Right-click on the link and select “Copy Email Address”.
  10. This copies all the students’ email addresses in a comma-delimited form which can be used when sharing a resource in Google Apps.
  • Note that if you plan to use this list to email your students, you should paste these email addresses into the BCC line of a new email message, so that the student emails are not all revealed to everyone in the class.
    • If your email client will only accept email addresses separated by semicolons vs. commas, then you will first need to copy this list into a word processing application in order to do a search/replace to get change the commas to semicolons.
    • There may be extra information at the beginning of the list that has to be deleted.

How to make a Doc accessible to anyone at JCCC

When you use the normal sharing procedures for Google Drive, you’ll notice a couple options that aren’t available to everyone else. You can share to just people at JCCC or just people at JCCC who have the link. The first option shares your document to anyone using a Stumail address. That includes students. The second option shares the document to anyone who knows the URL but is also logged into their stumail address. That’s useful for emailing a link to a group instead of adding them all to the document individually.

How to Share a Folder

Instead of sharing individual docs with your class or group of colleagues, you can share a folder. Why? Because every document in that folder inherits the sharing properties of the folder. That means you just need to make or move docs you want to share into your folder.

  1. To get started, log into Google drive at drive.google.com.
  2. Make sure you’re logged into the right account.
  3. Press the Create button and then select folder.



Give your folder a name.

Next, you’re going to have to share that folder. This is a bit tricky. Hover your mouse over the name of the folder until you see a small triangle to the right of the folder name.

Click on that triangle.

Click on Share.

Now you’re going to have to select Share again. That’s right, you click on share twice.

Now you can add in your list of collaborators or viewers. You can copy and paste from a list. You can add names individually. Choose whether you want people to have editing or just viewing privileges.

Sometime it’s easier to just email your students a link. You have to set up sharing first, but you can just email the link or put it on the table of contents in a Desire2Learn course.

You could also make the entire folder public, but only do this if you’re not sharing sensitive information. 

When you’re done adding people, click Share & save and then Done.

Any files you create or move to this folder will be shared with everyone who has access to the folder.

To create a new document, hover over the name of the folder, just as you did in the earlier step. Click on the triangle, and then select create. Select the type of document you wish to create.