Constitution and Bylaws

Faculty Senate Constitution
and Bylaws
Johnson County Community College

Faculty Senate Constitution

Article 1: Name
Article 2: Mission Statement
Article 3: Purpose
Article 4: Representation
Article 5: Senate Structure
Article 6: Requirements for Serving as a Senator
Article 7: Executive Committee
Article 8: Meetings
Article 9: Amending the Constitution

Faculty Senate Bylaws

I. Division Senators

Divisions
Number
Changes in Division Structure
Duties
Terms
Elections

II. At-large Senators

Number
Duties
Terms
Elections

III. Faculty Senate Officers

Officers
Nominations and Election
Duties of Officers
Compensation
Removal and Replacement of Officers

IV. Faculty Senate Executive Committee 10

Membership

V. Senate Vacancies 10

Declaration of Vacancy
Removal of a Senator
Filling Vacancies

VI. Amending the Bylaws

VII. Committees

VIII. Conduct of Meetings

Meetings
Special Meetings
Agenda Items
Minutes
Guests
Open Forum
Voting on Motions
Quorum
Parliamentary Procedures

Johnson County Community College
Faculty Senate Constitution
Adopted September 12, 2013

Article 1: Name

The name of the campus-wide, deliberative, representative, governance body of the faculty at Johnson County Community College will be the Faculty Senate.

Article 2: Mission Statement

The mission of the Senate begins with the premise that the faculty has primary responsibility for maintaining standards of excellence in higher education, both at JCCC and in the larger academic community. As such, it is the Senate’s responsibility to extend collective influence beyond instruction into matters of educational policy, preservation of academic integrity, protection of academic freedom and prioritization of resources. The Senate maintains that high quality education and student success depend on faculty engagement beyond basic teaching duties, and those goals depend on faculty members being involved in decisions that impact instruction. The Senate takes seriously its commitment to shared governance with staff, administration and community stakeholders. To achieve this mission, the Senate accepts responsibility for speaking and acting for the faculty on decisions affecting the college as a whole. The Senate is the first point of contact for administration to seek faculty input. It advises the president, vice president of instruction, deans, and other administrators about the effects of current or proposed policies on instructional quality. The Senate recognizes the unique knowledge and expertise that faculty members hold in their respective disciplines and in their daily interactions with students. Consequently, it acts as a resource through which that knowledge and expertise can be used by students, staff, administrators and trustees in making well-informed decisions.

Article 3: Purpose

The purpose of the Faculty Senate will be to:

  • Foster open communication across disciplines and among all full-time and adjunct teaching, library and counseling faculty members.
  • Foster open communication between the faculty and administration.
  • Serve as a forum for developing faculty consensus and positions on critical issues that concern academic and instructional issues.
  • Serve as an official body for presenting the view of the faculty in a coherent and organized manner to the college community, the administration and the Board of Trustees.
  • Review, recommend and initiate policies and procedures to further teaching and scholarship.
  • Serve in an advisory capacity to the Board of Trustees and college administration.
  • Consider all faculty concerns.
Article 4: Representation

The Faculty Senate represents all full-time and adjunct teaching, library and counseling faculty members. Employees who teach credit classes but whose primary classification is not full-time or adjunct faculty and those who are emeritus are ineligible to run for positions of division or at-large faculty senator.

Article 5: Senate Structure

The structure of the Faculty Senate is as follows:

  • The Senate will be composed of division and at-large senators elected by the faculty.
  • Each division will elect senators who represent that division.
  • At-large senators will be elected by and represent the entire faculty.
  • All elections for division and at-large senators will follow the election guidelines outlined in the Faculty Senate Bylaws.
  • All senators must be elected by faculty members and not appointed by administrators.
Article 6: Requirements for Serving as a Senator

The requirements to serve as a senator are as follows:

  • Senators with full-time status must be non-probationary.
  • Senators with adjunct status must have completed three years of teaching at JCCC and have reached the associate professor rank.
Article 7: Executive Committee
  • Senators will elect the Faculty Senate officers as outlined in the Faculty Senate Bylaws.
  • The Faculty Senate Executive Committee consists of the officers from the Faculty Senate and other designated faculty groups as outlined in the Faculty Senate Bylaws.
Article 8: Meetings
  • The Faculty Senate will meet on regularly scheduled dates and at regularly scheduled times during the academic year. All regularly scheduled meetings will be open to all college employees and students.
  • Special meetings of the Faculty Senate may be called at the discretion of the Faculty Senate Executive Committee.
Article 9: Amending the Constitution
  • The Constitution can only be amended by a two-thirds affirmative vote of the Faculty Senate.
  • A proposed change to the Constitution must be submitted in writing by a senator to the Faculty Senate thirty (30) days prior to consideration.
  • If the proposed change is deemed acceptable to a majority of the Faculty Senate Executive Committee, it will then be discussed and voted upon in a subsequent regular Faculty Senate meeting.

 

Johnson County Community College
Faculty Senate Bylaws
Adopted September 12, 2013

Amended September 18, 2014

I. Division Senators

Divisions:

There are 10 divisions for the purpose of divisional representation in the Faculty Senate. They are:

  1. Arts, Humanities & Social Science
  2. Business
  3. Communication
  4. Computer Science & Information Technology
  5. English & Journalism
  6. Health Care & Wellness
  7. Mathematics
  8. Science
  9. Technology
  10. Academic Support/Curriculum and Academic Quality/Learner Engagement/Unaffiliated

The Curriculum and Academic Quality (CAQ) faculty, the Public Safety faculty and any unaffiliated faculty members are combined into one group titled the Public Safety, CAQ and Unaffiliated faculty members. The counselors and librarians are combined into a group titled Twelve Month faculty.

The faculty from Academic Support (Librarians), Curriculum and Academic Quality (Cosmetology and Esthetics), Learner Engagement (Counselors) and any unaffiliated faculty are combined into one division for the purpose of the representation in the Faculty Senate.

Number:

Each division will elect two senators and one alternate.

Changes in Division Structure:

When appropriate, the Faculty Senate Executive Committee may formulate a plan for consideration by the Senate to adjust divisional representation. The Senate may then approve this plan by a two-thirds affirmative vote.

Duties:

Duties and responsibilities of division senators include the following:

  • Attending all meetings of the Faculty Senate.
  • Representing the faculty members of their division at meetings of the Faculty Senate.
  • Reporting fully and regularly to the faculty members in their division the activities of the Faculty Senate.
  • Serving on standing and ad hoc committees as needed.

Terms:

A division senator elected after January 1, 2014, will serve a three-year term and will be limited to two consecutive terms (six years). Any consecutive term of service of six years must be followed by three years of ineligibility for election to the Senate.

Elections:

  • All division senators must meet the criteria established in Article 6 of the Faculty Senate Constitution.
  • Each division will establish its own election procedures and voting guidelines for election of division senators and alternates. the guidelines should address the following issues:
    • How the divisional election committee will be formed and who is eligible to serve (i.e., can currently serving Faculty Senators serve on the divisional election committee, should the election committee have both full-time and adjunct representatives, etc.).
    • How Faculty Senate seats will be apportioned (i.e., both seats open to all divisional faculty regardless of status, one seat designated for full-time and one for adjunct) and any voting restrictions resulting from apportionment (i.e., full-time faculty vote for full-time position, adjunct faculty vote for adjunct position, all faculty vote regardless of apportionment, etc.).
    • How the election will be conducted (i.e., online voting, secure ballot box, etc.).
    • How the list of eligible voters will be verified to eliminate non-faculty names and to assure that faculty listed are currently teaching.
    • The timetable for divisional election to insure compliance with the Faculty Senate election deadline of March 31.
    • How the alternate senator will be selected (i.e., runner-up, separate election, etc.).
    • How the election to fill vacancies/resignations will be conducted.
    • How divisional election guidelines are approved and amended.

A copy of the written guidelines should be provided to the Faculty Senate Election committee.

 

II. At-large Senators

Number:

Six at-large senators will be elected from the entire faculty. Five of the at-large senators can be either full-time or adjunct faculty. One at-large senator must be an adjunct faculty member.

Duties:

Duties and responsibilities of at-large senators include:

  • Attending all meetings of the Faculty Senate.
  • Representing the college faculty at meetings of the Faculty Senate.
  • Serving on standing and ad hoc committees as needed.

Terms:

Any at-large senator elected after January 1, 2014, will serve a three-year term and will be limited to two consecutive terms (six years). Any consecutive term of service for six years must be followed by three years of ineligibility for election to the Senate.

Elections:

  • All at-large senators must meet the criteria established in Article 6 of the Faculty Senate Constitution.
  • At-large senators must be elected by a campus-wide vote of the faculty as defined in Article 4 of the Faculty Senate Constitution.
  • At least one at-large senator must be an adjunct faculty member.
  • Elections for at-large senators must be completed by April 30 for terms beginning in August of that year.
  • Voting will be by electronic ballot.
  • If conflict occurs in the at-large senate elections, the issue will be brought before the Faculty Senate Election Committee and resolved by a majority vote of the Faculty Senate.
III. Faculty Senate Officers

Officers:

The Faculty Senate will elect a president, a vice president, a secretary and two senators to serve as officers of the Faculty Senate. One of the two additional senators must be an adjunct faculty member. All officers will serve one-year terms.

Nominations and Election:

  • Officers elected must be current senators whose senate terms extend through the following year.
  • The nominations and election of officers will be held in the spring semester to select officers for the following academic year. The Election Committee will conduct the election.

Duties of Officers:

President:

The president will preside over the meetings of the Faculty Senate and the Faculty Senate Executive Committee. The president of the Faculty Senate will meet regularly with the president of the college to communicate faculty issues.

Vice President:

The vice president will fill in for the president when necessary.

Secretary:

The secretary will keep and distribute minutes of the Faculty Senate and the Faculty Senate Executive Committee.

Two additional Senators:

These officers’ duties will be determined based on the current priorities of the Faculty Senate.

Compensation

The president of the Faculty Senate should be granted appropriate reassigned time. Adjunct senators should be compensated for their time and service.

Removal and Replacement of Officers:

  • Any elected officer of the Faculty Senate may be removed from office when a specific written complaint charging dereliction of duty or willful misconduct has been submitted from a senator to the Faculty Senate. The Faculty Senate will then call a special meeting to hear the complaint and the response from the accused officer. After hearing the complaint and the response, a vote will be taken; and if two thirds of the senators agree with the complaint, the officer will be removed from his or her position as an officer of the Faculty Senate.
  • The removed officer will continue to serve as a senator unless the infraction violates division guidelines for serving.
  • In the event that a complaint is brought against the president, the vice president will preside during the debate.
  • In the event that an office is vacated, that office may be filled for the duration of that term by a majority vote of the Faculty Senate.
IV. Faculty Senate Executive Committee

Membership:

The Faculty Senate Executive Committee is composed of the five elected officers of the Faculty Senate, the Chair of the Educational Affairs Committee and the President of the Faculty Association. All members of the Faculty Senate Executive Committee have voting privileges in Executive Committee meetings.

Duties:

The seven members of the Executive Committee will meet at least monthly to:

  • Conduct the business of the Faculty Senate and the Faculty Senate Executive Committee.
  • Set the agenda for all Faculty Senate and Faculty Senate Executive Committee meetings.
  • Receive recommendations for changes in policy or procedures from senators, appropriate Faculty Senate Committees or the college administration.
  • Appoint faculty members to various standing and ad hoc committees of the Faculty Senate or the college administration.
  • Attend key operations committee meetings of the Board of Trustees and the college executive councils responsible for making decisions on academic and instructional issues. Specific committee assignments will be determined by the Faculty Senate Executive Committee.
V. Senate Vacancies

Declaration of Vacancy:

The Faculty Senate Executive Committee may declare a senate seat vacant if one of the following situations occurs:

  • A member no longer meets the requirements of Article 4 of the Faculty Senate Constitution.
  • A member resigns from the senate.
  • A member no longer belongs to the constituency he or she represents.
  • A member has three consecutive absences from regularly scheduled meetings and the senate rejects the senator’s excuses for the absences.

Removal of a Senator:

Any senator may be removed from office when a specific written complaint charging dereliction of duty or willful misconduct has been submitted from another senator to the Faculty Senate. The Faculty Senate will then call a special meeting to hear the complaint and the response from the accused senator. After hearing the complaint and the response, a vote will be taken; and if two thirds of the senators voting agree with the complaint, the senator will be removed from his or her position.

Filling Vacancies:

In the event of a vacancy in a division senator position, the replacement senator will be elected by his or her respective division in compliance with divisional guidelines. In the event of a vacancy of an at-large senator position, the election committee will conduct a special election to fill the at-large senate seat.

VI. Amending the Bylaws

The Bylaws may be amended at any meeting of the Faculty Senate by a two-thirds vote of the Faculty Senate, provided that a written copy of the proposed amendment has been submitted to each member of the Faculty Senate not less than thirty (30) days prior to the meeting.

VII. Committees

The Faculty Senate Executive Committee will establish standing committees to focus on various issues important to the faculty. It is the aim of the Faculty Senate to make the standing committees as representative as possible of the entire faculty by the inclusion of adjunct faculty members where appropriate. The Faculty Senate can create standing and ad-hoc committees as needed. It is the responsibility of both standing and ad hoc committees to report regularly to the Faculty Senate. The standing committees of the Faculty Senate will include:

  • Adjunct Affairs
  • Faculty Communication Committee
  • Election Committee
VIII. Conduct of Meetings

Meetings:

Meetings of the Faculty Senate will be held at least monthly on regularly scheduled dates and at regularly scheduled times during the academic year. Meetings will be open to all college employees and students.

Special Meetings:

Special meetings of the Faculty Senate may be called at the discretion of the Faculty Senate Executive Committee. Written notice containing time, place and agenda will be sent to all senators at least two instructional days prior to the special meeting.

Agenda Items:

Any member of the faculty may propose items for Faculty Senate discussion or action by submitting in writing the items to any senator or the secretary of the Faculty Senate.
The Faculty Senate Executive Committee will review proposed items and will determine if a proposed item is a senate issue, a curricular issue, a contractual issue, a governance issue or any combination of the four. The Faculty Senate Executive Committee will determine the nature of the proposed issue and act accordingly. The Faculty Senate Executive Committee has the authority to prioritize issues brought before the Faculty Senate. The agenda for the Faculty Senate will be available to the college community prior to the regularly scheduled meeting.

Minutes:

The approved Faculty Senate minutes will be available to the college community. The approved Faculty Senate Executive Committee minutes will be available to all elected senators and alternates.

Guests:

Guests wanting to address the Faculty Senate will be asked to submit a brief written description of the issue or situation to the Faculty Senate Executive Committee. Guests must be approved by the Faculty Senate Executive Committee and will be allotted a specific date and time to address the Senate.

Open Forum:

Five minutes of a regularly scheduled Faculty Senate meeting will be set aside to allow anyone wishing to address the Faculty Senate the opportunity to do so. Each individual or group wanting to address the Senate will be allowed two minutes. The president of the Faculty Senate has discretion to extend or contract the time allotted to individuals or groups addressing the Faculty Senate during the open forum.

Voting on Motions:

Voting is restricted to elected senators or their elected alternates present at the meeting. No proxy voting will be allowed. The Senate may require motions that involve especially important or divisive issues such as declarations of positions to the board, administration, faculty or any other public group to receive a two-thirds vote for passage. The Senate will designate such motions by a motion, a second, and a majority vote. In accordance with Roberts’ Rules of Order, all other motions will require a majority for passage.

Quorum:

A quorum will consist of three fourths of the total number of elected senators. No meeting will be official unless a quorum is present.

Parliamentary Procedures:

The business of the Faculty Senate will be conducted in accordance with the provisions of the Bylaws. All conduct of business within the Faculty Senate not otherwise provided for in the Bylaws will be in accordance with the latest edition of Robert’s Rules of Order, Newly Revised.

Article 4: Representation

X

The Faculty Senate represents all full-time and adjunct teaching, library and counseling faculty members. Employees who teach credit classes but whose primary classification is not full-time or adjunct faculty and those who are emeritus are ineligible to run for positions of division or at-large faculty senator.

Article 4: Representation

X

The Faculty Senate represents all full-time and adjunct teaching, library and counseling faculty members. Employees who teach credit classes but whose primary classification is not full-time or adjunct faculty and those who are emeritus are ineligible to run for positions of division or at-large faculty senator.

Article 6: Requirements for Serving as a Senator

X

The requirements to serve as a senator are as follows:

  • Senators with full-time status must be non-probationary.
  • Senators with adjunct status must have completed three years of teaching at JCCC and have reached the associate professor rank.

 

Article 6: Requirements for Serving as a Senator

X

The requirements to serve as a senator are as follows:

  • Senators with full-time status must be non-probationary.
  • Senators with adjunct status must have completed three years of teaching at JCCC and have reached the associate professor rank.